{"data":{"slug":"microsoft-365-copilot","name":"Microsoft 365 Copilot","vendor":"Microsoft","category":"ai_assistant","summary":"Microsoft's AI assistant inside Word, Excel, PowerPoint, Outlook and Teams, grounded in your organisation's Microsoft 365 data.","website":"https://www.microsoft.com/en-us/microsoft-365/copilot","pricing":{"model":"subscription","freeTier":true,"pricingUrl":"https://www.microsoft.com/en-us/microsoft-365/copilot/business","notes":"The business add-ons require a separate qualifying Microsoft 365 license, so the true cost is the base plan plus Copilot. Microsoft 365 Family ($12.99/month) also exists, but AI features apply to the subscription owner only. Microsoft 365 Basic has no AI features.","plans":[{"id":"copilot-chat","name":"Microsoft 365 Copilot Chat","price":{"amount":0,"currency":"USD","period":"month","unit":"seat","billedAnnually":false,"note":"No additional cost for Microsoft Entra account users; requires an eligible Microsoft 365 subscription."},"monthlyUSD":0,"monthlyCostForSeatsUSD":0,"highlights":["Web-grounded chat with file uploads (limited)","Copilot Pages","IT controls and enterprise-grade privacy"],"evidence":{"status":"verified","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/business","title":"Microsoft 365 Copilot for business","accessedAt":"2026-10-13","note":"Read through the r.jina.ai text reader after direct fetches timed out."}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research"}},{"id":"copilot-business","name":"Microsoft 365 Copilot Business (add-on)","price":{"amount":21,"currency":"USD","period":"month","unit":"seat","billedAnnually":true,"note":"$25.20 per user per month on monthly billing. Promotional $18.00 yearly price for existing Microsoft 365 Business customers from July 1 to December 31, 2026, first year only. For up to 300 users; requires a qualifying Microsoft 365 plan."},"monthlyUSD":21,"monthlyCostForSeatsUSD":21,"highlights":["Copilot in Office apps grounded in work data","Researcher, Analyst and Facilitator agents","Usage analytics and model choice","Up to 300 users"],"evidence":{"status":"verified","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/business","title":"Microsoft 365 Copilot for business","accessedAt":"2026-10-13","note":"Read through the r.jina.ai text reader."}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research"}},{"id":"business-standard-copilot","name":"Microsoft 365 Business Standard with Copilot (bundle)","price":{"amount":23.5,"currency":"USD","period":"month","unit":"seat","billedAnnually":true,"note":"$28.20 per user per month on monthly billing. Includes the Office apps, Teams and 1 TB storage per user. A no-Teams version is $20.30 yearly."},"monthlyUSD":23.5,"monthlyCostForSeatsUSD":23.5,"highlights":["Office apps, Teams and email plus Copilot","1 TB cloud storage per user","Up to 300 users"],"evidence":{"status":"verified","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/business","title":"Microsoft 365 Copilot for business","accessedAt":"2026-10-13","note":"Read through the r.jina.ai text reader."}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research"}},{"id":"microsoft-365-copilot","name":"Microsoft 365 Copilot (enterprise add-on)","price":{"amount":30,"currency":"USD","period":"month","unit":"seat","billedAnnually":true,"note":"$31.50 per user per month paid monthly with an annual commitment. Requires a qualifying Microsoft 365 plan."},"monthlyUSD":30,"monthlyCostForSeatsUSD":30,"highlights":["Researcher and Analyst agents","Copilot Studio custom agents","Copilot in Word, Excel, PowerPoint, Outlook and Teams","Grounding in Microsoft Graph"],"evidence":{"status":"verified","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/enterprise","title":"Microsoft 365 Copilot for enterprise","accessedAt":"2026-10-13","note":"Read through the r.jina.ai text reader after direct fetches timed out."}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research"}},{"id":"personal","name":"Microsoft 365 Personal (consumer)","price":{"amount":9.99,"currency":"USD","period":"month","unit":"account","billedAnnually":false,"note":"$99.99 per year. One person."},"monthlyUSD":9.99,"monthlyCostForSeatsUSD":9.99,"highlights":["Office apps for one person","Copilot chat with higher usage than free","More AI image creation than free"],"evidence":{"status":"verified","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/buy/compare-all-microsoft-365-products","title":"Compare Microsoft 365 plans","accessedAt":"2026-10-13"}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research"}},{"id":"premium","name":"Microsoft 365 Premium (consumer)","price":{"amount":19.99,"currency":"USD","period":"month","unit":"account","billedAnnually":false,"note":"$199.99 per year."},"monthlyUSD":19.99,"monthlyCostForSeatsUSD":19.99,"highlights":["Copilot chat with extensive usage","Agentic features including advanced research and analytics","Office apps included"],"evidence":{"status":"verified","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/buy/compare-all-microsoft-365-products","title":"Compare Microsoft 365 plans","accessedAt":"2026-10-13"}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research"}}]},"capabilities":[{"capability":"ai-chat-assistant","capabilityName":"General-purpose AI assistant","fit":"strong","availableOnPlans":"all","scores":{"quality":4,"ease":5,"reliability":4,"privacy":4},"skill":"none","notes":"Copilot Chat is free for eligible business users; paid seats add work-data grounding and agents.","limitations":["Free Copilot Chat does not reason over your Microsoft Graph data the way the paid add-on does","Requires a Microsoft 365 subscription"],"evidence":{"status":"editorial","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/business","title":"Microsoft 365 Copilot for business","accessedAt":"2026-10-13"}]}},{"capability":"enterprise-search","capabilityName":"Ask questions across company documents","fit":"native","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot"],"scores":{"quality":4,"ease":5,"reliability":4,"privacy":4},"skill":"none","notes":"Answers questions over documents, email, meetings and chats in Microsoft Graph, respecting existing permissions.","limitations":["Weaker for content stored outside Microsoft 365 unless connectors are set up","Results reflect messy permissions; oversharing in SharePoint shows up in answers"],"evidence":{"status":"editorial","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/enterprise","title":"Microsoft 365 Copilot for enterprise","accessedAt":"2026-10-13"}]}},{"capability":"writing-copy","capabilityName":"Write marketing and business copy","fit":"strong","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot","personal","premium"],"scores":{"quality":4,"ease":5,"collaboration":4,"brandConsistency":3},"skill":"none","notes":"Drafts and rewrites inside Word and Outlook, using referenced files as context.","limitations":["Creative marketing copy is less distinctive than top standalone assistants","Brand voice depends on the reference documents you point it at"],"evidence":{"status":"editorial","sources":[]}},{"capability":"grammar-editing","capabilityName":"Proofread and improve writing","fit":"partial","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot","personal","premium"],"scores":{"quality":4,"ease":4},"skill":"none","notes":"Rewrite and tone suggestions inside Word and Outlook.","limitations":["Only inside Microsoft apps"],"evidence":{"status":"editorial","sources":[]}},{"capability":"docs-notes","capabilityName":"Write documents and notes","fit":"strong","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot"],"scores":{"quality":4,"ease":5,"collaboration":5},"skill":"none","notes":"Copilot Pages and Word documents give shared, editable AI output alongside existing documents.","limitations":["The document tools themselves come from the base Microsoft 365 plan"],"evidence":{"status":"editorial","sources":[]}},{"capability":"presentation-decks","capabilityName":"Create presentation decks","fit":"strong","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot","premium"],"scores":{"quality":3,"ease":4,"brandConsistency":4},"skill":"none","notes":"Creates PowerPoint drafts from a prompt or a Word document, and can use the organisation's templates.","limitations":["Layouts often need manual polish","Design quality is below dedicated presentation tools"],"evidence":{"status":"editorial","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/enterprise","title":"Microsoft 365 Copilot for enterprise","accessedAt":"2026-10-13"}]}},{"capability":"data-analysis","capabilityName":"Analyse data and spreadsheets","fit":"strong","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot","premium"],"scores":{"quality":4,"ease":4,"precision":3,"reliability":3},"skill":"none","notes":"Copilot in Excel and the Analyst agent answer questions and build formulas and charts from data.","limitations":["Works best on clean, well-structured tables","Verify formulas before relying on results"],"evidence":{"status":"editorial","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/enterprise","title":"Microsoft 365 Copilot for enterprise","accessedAt":"2026-10-13"}]}},{"capability":"meeting-transcription","capabilityName":"Transcribe and summarise meetings","fit":"strong","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot"],"scores":{"quality":4,"ease":5,"privacy":4},"skill":"none","notes":"Copilot in Teams summarises meetings and pulls action items; the Facilitator agent is listed for Copilot Business.","limitations":["Teams use requires a Teams license","Meetings on Zoom or Google Meet are not covered natively"],"evidence":{"status":"editorial","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/business","title":"Microsoft 365 Copilot for business","accessedAt":"2026-10-13"}]}},{"capability":"web-research","capabilityName":"Research a topic on the web with citations","fit":"strong","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot","premium"],"scores":{"quality":4,"ease":4,"reliability":3},"skill":"none","notes":"The Researcher agent combines web and work data into reports. Free Copilot Chat has basic web-grounded answers.","limitations":["Citation checking still needed"],"evidence":{"status":"editorial","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/enterprise","title":"Microsoft 365 Copilot for enterprise","accessedAt":"2026-10-13"}]}},{"capability":"ai-agents-automation","capabilityName":"Run AI agents that complete multi-step tasks","fit":"strong","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot"],"scores":{"quality":3,"ease":3,"reliability":3,"privacy":4},"skill":"basic","notes":"Copilot Studio builds custom agents grounded in work data; prebuilt agents cover research and analysis.","limitations":["Advanced agents and heavy usage may incur extra Copilot Studio costs not covered here","Setup often needs IT involvement"],"evidence":{"status":"editorial","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/enterprise","title":"Microsoft 365 Copilot for enterprise","accessedAt":"2026-10-13"}]}},{"capability":"image-generation","capabilityName":"Generate images from text","fit":"partial","availableOnPlans":["personal","premium","copilot-business","microsoft-365-copilot"],"scores":{"quality":3,"ease":4,"precision":2},"skill":"none","notes":"Consumer plans list AI image creation in Copilot with higher usage than free. Useful for simple illustrations in documents and slides.","limitations":["Not a focus of the business product","No fine editing or brand control"],"evidence":{"status":"editorial","sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/buy/compare-all-microsoft-365-products","title":"Compare Microsoft 365 plans","accessedAt":"2026-10-13"}]}},{"capability":"document-data-extraction","capabilityName":"Extract data from documents and PDFs","fit":"partial","availableOnPlans":["copilot-business","business-standard-copilot","microsoft-365-copilot"],"scores":{"quality":3,"ease":4,"batch":2},"skill":"none","notes":"Can summarise and pull details from files in OneDrive and SharePoint. Bulk extraction needs Power Automate or other tools.","limitations":["No batch pipeline or validation queue","Scanned documents may extract poorly"],"evidence":{"status":"editorial","sources":[]}}],"lastReviewed":"2026-10-13","links":{"page":"/tools/microsoft-365-copilot","replaceGuide":"/replace/microsoft-365-copilot","api":"/api/v1/tools/microsoft-365-copilot","markdown":"/tools/microsoft-365-copilot.md"},"aliases":["copilot","microsoft copilot","m365 copilot","copilot for microsoft 365","copilot business","copilot chat","copilot pro","microsoft 365 premium"],"tags":["ai assistant","office","word","excel","powerpoint","outlook","teams","enterprise","agents"],"description":"Microsoft 365 Copilot is a paid add-on that puts AI into the Office apps and Teams and grounds answers in work data through Microsoft Graph. It includes prebuilt agents such as Researcher and Analyst, and Copilot Studio for building custom agents. A free Copilot Chat experience is available to eligible Microsoft 365 business users. Consumers get Copilot features through Microsoft 365 Personal, Family and Premium instead.","whyPeoplePay":["AI drafting and summarising directly inside Word, Outlook, PowerPoint and Excel","Answers grounded in the organisation's email, files, meetings and chats","Prebuilt Researcher and Analyst agents with advanced reasoning","Copilot Studio for custom agents on work data","Enterprise-grade privacy and admin controls that IT already manages"],"hardToReplace":["Access to company data in Microsoft Graph with existing permissions","Works where staff already write, meet and email, so adoption needs little training","IT, security and compliance teams have already approved the Microsoft stack","Meeting summaries tied to Teams recordings and transcripts"],"dataPortability":{"rating":"easy","notes":"Copilot output is saved as normal Word, Excel, PowerPoint and Outlook files in your tenant, so removing Copilot keeps all documents. Custom agents built in Copilot Studio do not transfer to other platforms."},"risks":[{"type":"security","severity":"medium","note":"Copilot surfaces anything a user can access. Over-shared SharePoint or OneDrive content can leak to people who should not see it; audit permissions before rollout."},{"type":"vendor_lock_in","severity":"medium","note":"Value depends on staying in Microsoft 365; agents and grounding do not move to other suites."},{"type":"functionality_loss","severity":"low","note":"Removing the add-on keeps files but loses in-app AI, agents and meeting summaries."},{"type":"reliability","severity":"medium","note":"Summaries and Excel analysis can be wrong; review before sharing."}],"replacementWorkflows":[{"slug":"consolidate-ai-assistants","title":"Consolidate overlapping AI assistant subscriptions (ChatGPT, Claude, Gemini, Perplexity, Grok, Copilot)","page":"/workflows/consolidate-ai-assistants","api":"/api/v1/workflows/consolidate-ai-assistants"}],"workflowsUsingThisTool":[{"slug":"drop-grammarly-with-existing-ai","title":"Drop Grammarly when you already pay for ChatGPT, Claude, Gemini or Copilot","page":"/workflows/drop-grammarly-with-existing-ai","api":"/api/v1/workflows/drop-grammarly-with-existing-ai"},{"slug":"meeting-notes-with-built-in-ai","title":"Stop paying for Otter: use the transcription and AI notes already in Meet, Teams or Zoom","page":"/workflows/meeting-notes-with-built-in-ai","api":"/api/v1/workflows/meeting-notes-with-built-in-ai"}],"overlapsWith":[{"tool":"chatgpt","name":"ChatGPT","sharedCapabilities":["ai-chat-assistant","writing-copy","grammar-editing","image-generation","web-research","data-analysis","document-data-extraction","ai-agents-automation","meeting-transcription","enterprise-search","presentation-decks"]},{"tool":"claude","name":"Claude","sharedCapabilities":["ai-chat-assistant","writing-copy","grammar-editing","web-research","data-analysis","document-data-extraction","presentation-decks","ai-agents-automation","enterprise-search","image-generation"]},{"tool":"gemini","name":"Google Gemini","sharedCapabilities":["ai-chat-assistant","writing-copy","grammar-editing","image-generation","web-research","data-analysis","docs-notes","ai-agents-automation","enterprise-search"]},{"tool":"google-workspace","name":"Google Workspace","sharedCapabilities":["docs-notes","data-analysis","presentation-decks","meeting-transcription","ai-chat-assistant","writing-copy","grammar-editing","enterprise-search"]},{"tool":"microsoft-365","name":"Microsoft 365","sharedCapabilities":["docs-notes","data-analysis","presentation-decks","meeting-transcription","ai-chat-assistant","writing-copy","grammar-editing","enterprise-search"]},{"tool":"perplexity","name":"Perplexity","sharedCapabilities":["web-research","ai-chat-assistant","writing-copy","image-generation","data-analysis","ai-agents-automation","enterprise-search","document-data-extraction"]},{"tool":"grok","name":"Grok","sharedCapabilities":["ai-chat-assistant","image-generation","web-research","writing-copy","ai-agents-automation"]},{"tool":"jasper","name":"Jasper","sharedCapabilities":["writing-copy","ai-chat-assistant","image-generation","ai-agents-automation","web-research"]},{"tool":"notion","name":"Notion","sharedCapabilities":["docs-notes","ai-chat-assistant","meeting-transcription","enterprise-search","writing-copy"]},{"tool":"grammarly","name":"Grammarly","sharedCapabilities":["grammar-editing","writing-copy","ai-chat-assistant","web-research"]}],"sources":[{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/business","title":"Microsoft 365 Copilot for business","accessedAt":"2026-10-13","note":"Read through the r.jina.ai text reader after direct fetches timed out."},{"url":"https://www.microsoft.com/en-us/microsoft-365/copilot/enterprise","title":"Microsoft 365 Copilot for enterprise","accessedAt":"2026-10-13","note":"Read through the r.jina.ai text reader."},{"url":"https://www.microsoft.com/en-us/microsoft-365/buy/compare-all-microsoft-365-products","title":"Compare Microsoft 365 plans","accessedAt":"2026-10-13"}]},"meta":{"apiVersion":"v1","dataVersion":"b50ff0897461","dataGeneratedAt":"2026-10-13T15:03:29.611Z","docs":"/docs/api","evidenceLegend":"/docs/data-model#evidence","disclaimer":"Prices and capabilities change. Check each item's evidence status and verification date. Savings are estimates, not guarantees."}}