{"data":{"slug":"notion","name":"Notion","vendor":"Notion Labs, Inc.","category":"knowledge","summary":"An all-in-one workspace for docs, wikis and lightweight databases, with Notion AI bundled into the Business plan.","website":"https://www.notion.com","pricing":{"model":"freemium","freeTier":true,"pricingUrl":"https://www.notion.com/pricing","notes":"Pricing page offers 'Save up to 20% with yearly'. Custom Agents are free to try, then $10 per 1,000 monthly Notion credits. Custom domains for Notion Sites cost $8/month/domain paid annually or $10 paid monthly.","plans":[{"id":"free","name":"Free","price":{"amount":0,"currency":"USD","period":"month","unit":"seat","billedAnnually":false},"monthlyUSD":0,"monthlyCostForSeatsUSD":0,"highlights":["Limited Notion AI trial","7-day page history","File uploads up to 5 MB","Up to 10 guests"],"evidence":{"status":"verified","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research"}},{"id":"plus","name":"Plus","price":{"amount":10,"currency":"USD","period":"month","unit":"seat","billedAnnually":true,"note":"$10 per seat/month billed yearly ($120/year); $12 per seat billed monthly."},"monthlyUSD":10,"monthlyCostForSeatsUSD":10,"highlights":["Limited Notion AI trial only","30-day page history","Unlimited file uploads","Unlimited guests","Custom forms"],"evidence":{"status":"verified","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research","notes":"Monthly price ($12) read from the page's USD price data; yearly price is $120 per seat."}},{"id":"business","name":"Business","price":{"amount":20,"currency":"USD","period":"month","unit":"seat","billedAnnually":true,"note":"$20 per seat/month billed yearly ($240/year); $24 per seat billed monthly."},"monthlyUSD":20,"monthlyCostForSeatsUSD":20,"highlights":["Notion Agent, AI Meeting Notes and Enterprise Search (Beta) included","90-day page history","SAML SSO","Private teamspaces","Granular database permissions"],"evidence":{"status":"verified","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research","notes":"Monthly price ($24) read from the page's USD price data. No AI usage cap is stated for Business on the pricing page."}},{"id":"enterprise","name":"Enterprise","price":{"amount":null,"currency":"USD","period":"month","unit":"seat","billedAnnually":false,"note":"Contact sales."},"monthlyUSD":null,"monthlyCostForSeatsUSD":null,"highlights":["Everything in Business","Zero data retention with LLM providers","SCIM, audit log, workspace analytics","Unlimited page history"],"evidence":{"status":"verified","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"verifiedAt":"2026-10-13","verifiedBy":"agent:claude-research"}}]},"capabilities":[{"capability":"docs-notes","capabilityName":"Write documents and notes","fit":"native","availableOnPlans":"all","scores":{"quality":4,"ease":4,"precision":3,"collaboration":5,"brandConsistency":3,"reliability":4,"privacy":3},"skill":"none","notes":"Block-based editor with real-time collaboration, comments and page history (7/30/90 days by plan).","limitations":["Offline support is weaker than desktop word processors","Print and PDF layout control is limited"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}},{"capability":"knowledge-base","capabilityName":"Run an internal knowledge base / wiki","fit":"native","availableOnPlans":"all","scores":{"quality":4,"ease":4,"precision":3,"collaboration":5,"brandConsistency":3,"reliability":4,"privacy":3},"skill":"none","notes":"Common choice for company wikis. Page verification and private teamspaces need Business.","limitations":["Page verification is Business and above","Search quality drops in very large, unstructured workspaces without AI search"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}},{"capability":"database-spreadsheet","capabilityName":"Store structured data in a shared database or spreadsheet","fit":"strong","availableOnPlans":"all","scores":{"quality":4,"ease":4,"precision":3,"batch":3,"collaboration":5,"reliability":4,"privacy":3},"skill":"basic","notes":"Databases with relations, rollups, formulas and many views.","limitations":["Not a full spreadsheet: weak for heavy calculations or large datasets","Granular database permissions need Business"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}},{"capability":"project-management","capabilityName":"Manage projects and tasks","fit":"strong","availableOnPlans":"all","scores":{"quality":4,"ease":3,"precision":3,"batch":3,"collaboration":4,"reliability":4},"skill":"basic","notes":"Task databases with subtasks, dependencies, board and timeline views.","limitations":["Requires setup; less opinionated than dedicated PM tools","Workload and resource planning are basic"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}},{"capability":"ai-chat-assistant","capabilityName":"General-purpose AI assistant","fit":"strong","availableOnPlans":["business","enterprise"],"scores":{"quality":4,"ease":5,"precision":3,"collaboration":4,"reliability":3,"privacy":3},"skill":"none","notes":"Notion Agent can draft, summarise and edit pages and databases using workspace context.","limitations":["Free and Plus only include a limited AI trial","Zero data retention with LLM providers is Enterprise only"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement. Notion Agent is bundled on Business/Enterprise; Free and Plus get a limited trial."}},{"capability":"meeting-transcription","capabilityName":"Transcribe and summarise meetings","fit":"strong","availableOnPlans":["business","enterprise"],"scores":{"quality":4,"ease":5,"precision":3,"collaboration":4,"reliability":3,"privacy":3},"skill":"none","notes":"AI Meeting Notes transcribes and summarises meetings into Notion pages.","limitations":["Trial only on Free and Plus","Fewer CRM and dialer integrations than dedicated note-takers"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}},{"capability":"enterprise-search","capabilityName":"Ask questions across company documents","fit":"partial","availableOnPlans":["business","enterprise"],"scores":{"quality":3,"ease":4,"collaboration":4,"reliability":3,"privacy":3},"skill":"none","notes":"AI search across Notion and some connected tools.","limitations":["Labelled Beta","Connector coverage is narrower than dedicated enterprise search products"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement. Enterprise Search is labelled Beta on the pricing page."}},{"capability":"writing-copy","capabilityName":"Write marketing and business copy","fit":"partial","availableOnPlans":["business","enterprise"],"scores":{"quality":3,"ease":4,"precision":3,"brandConsistency":2,"reliability":3},"skill":"none","notes":"Notion AI drafts and rewrites inside pages.","limitations":["No brand-voice controls comparable to marketing writing tools","AI is a trial only on Free and Plus"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}},{"capability":"forms-surveys","capabilityName":"Collect information with forms and surveys","fit":"partial","availableOnPlans":"all","scores":{"quality":3,"ease":4,"precision":2,"collaboration":3,"reliability":4},"skill":"none","notes":"Forms feed straight into a Notion database. Free has basic forms; custom forms need Plus or above.","limitations":["Limited branching and survey logic","Custom forms need Plus or above"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}},{"capability":"website-building","capabilityName":"Build a business website","fit":"partial","availableOnPlans":"all","scores":{"quality":2,"ease":5,"precision":1,"brandConsistency":2,"reliability":4},"skill":"none","notes":"Pages can be published as Notion Sites; custom domains are a paid extra per domain.","limitations":["Very limited layout and design control","Custom domain costs extra per domain","Basic SEO controls only"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}},{"capability":"dashboards","capabilityName":"Build dashboards from spreadsheets and data","fit":"partial","availableOnPlans":"all","scores":{"quality":2,"ease":4,"precision":2,"collaboration":4,"reliability":4},"skill":"basic","notes":"Database charts. Free is limited to 1 chart; paid plans unlimited.","limitations":["Only charts Notion database data","Free plan allows 1 chart"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}},{"capability":"workflow-automation","capabilityName":"Automate simple app-to-app workflows","fit":"partial","availableOnPlans":"all","scores":{"quality":3,"ease":3,"precision":2,"batch":2,"reliability":3},"skill":"basic","notes":"Database automations and Custom Agents (Custom Agents need Notion credits after the trial).","limitations":["Custom Agents cost $10 per 1,000 monthly Notion credits after the trial","Fewer app connectors than Zapier or Make"],"evidence":{"status":"editorial","sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}],"notes":"Feature existence checked on the cited vendor page; scores are editorial judgement."}}],"lastReviewed":"2026-10-13","links":{"page":"/tools/notion","replaceGuide":"/replace/notion","api":"/api/v1/tools/notion","markdown":"/tools/notion.md"},"aliases":["Notion AI","Notion Agent","Notion workspace"],"tags":["notes","wiki","docs","databases","ai","meeting-notes","team-workspace"],"description":"Notion combines pages, nested documents and flexible databases in one workspace. Teams use it for notes, company wikis, project trackers and simple published sites. Notion AI (Notion Agent, AI Meeting Notes and Enterprise Search) is included on the Business and Enterprise plans; Free and Plus only get a limited AI trial. Custom Agents run on separately purchased Notion credits.","whyPeoplePay":["One place for docs, wikis, task trackers and notes instead of several tools","Databases with views (table, board, calendar, timeline) that non-technical people can set up","Business plan bundles AI agent, AI meeting notes and AI search across connected apps","Unlimited guests, longer page history and unlimited file uploads on paid plans","SAML SSO, private teamspaces and granular database permissions on Business"],"hardToReplace":["Years of interlinked pages, relations and database views do not export cleanly to other tools","Teams often build their whole operating system (wiki, CRM-lite, roadmap) on Notion databases","AI Meeting Notes and Notion Agent work directly on your existing workspace content","Templates and team habits built around Notion's block editor are a real switching cost"],"dataPortability":{"rating":"moderate","notes":"Pages export to Markdown, HTML and PDF; databases export to CSV. Relations, rollups, views and automations do not survive export."},"risks":[{"type":"vendor_lock_in","severity":"medium","note":"Linked databases and views are Notion-specific and lose structure on export."},{"type":"sensitive_data","severity":"medium","note":"AI features send content to LLM providers; zero data retention is Enterprise only (30-day retention on Business)."},{"type":"migration_complexity","severity":"medium","note":"Large workspaces with many relations take real effort to migrate."}],"replacementWorkflows":[{"slug":"company-wiki-with-existing-suite","title":"Run your company wiki in Google Workspace or Microsoft 365 instead of paying for Notion or Confluence","page":"/workflows/company-wiki-with-existing-suite","api":"/api/v1/workflows/company-wiki-with-existing-suite"}],"workflowsUsingThisTool":[],"overlapsWith":[{"tool":"google-workspace","name":"Google Workspace","sharedCapabilities":["docs-notes","database-spreadsheet","forms-surveys","dashboards","meeting-transcription","ai-chat-assistant","writing-copy","enterprise-search","knowledge-base","website-building","workflow-automation"]},{"tool":"microsoft-365","name":"Microsoft 365","sharedCapabilities":["docs-notes","database-spreadsheet","dashboards","forms-surveys","meeting-transcription","ai-chat-assistant","writing-copy","knowledge-base","enterprise-search","workflow-automation","project-management"]},{"tool":"confluence","name":"Confluence","sharedCapabilities":["knowledge-base","docs-notes","enterprise-search","ai-chat-assistant","workflow-automation","database-spreadsheet","project-management"]},{"tool":"airtable","name":"Airtable","sharedCapabilities":["database-spreadsheet","forms-surveys","workflow-automation","project-management","dashboards"]},{"tool":"microsoft-365-copilot","name":"Microsoft 365 Copilot","sharedCapabilities":["ai-chat-assistant","enterprise-search","writing-copy","docs-notes","meeting-transcription"]},{"tool":"chatgpt","name":"ChatGPT","sharedCapabilities":["ai-chat-assistant","writing-copy","meeting-transcription","enterprise-search"]},{"tool":"gemini","name":"Google Gemini","sharedCapabilities":["ai-chat-assistant","writing-copy","docs-notes","enterprise-search"]},{"tool":"otter","name":"Otter.ai","sharedCapabilities":["meeting-transcription","ai-chat-assistant","enterprise-search","workflow-automation"]},{"tool":"claude","name":"Claude","sharedCapabilities":["ai-chat-assistant","writing-copy","enterprise-search"]},{"tool":"cursor","name":"Cursor","sharedCapabilities":["website-building","ai-chat-assistant","dashboards"]}],"sources":[{"url":"https://www.notion.com/pricing","title":"Notion pricing","accessedAt":"2026-10-13"}]},"meta":{"apiVersion":"v1","dataVersion":"b50ff0897461","dataGeneratedAt":"2026-10-13T15:03:29.611Z","docs":"/docs/api","evidenceLegend":"/docs/data-model#evidence","disclaimer":"Prices and capabilities change. Check each item's evidence status and verification date. Savings are estimates, not guarantees."}}