{"data":{"slug":"todoist","name":"Todoist","vendor":"Todoist Inc.","category":"productivity_suite","summary":"A to-do list and task manager for individuals and small teams, with a free plan and low per-user prices.","website":"https://www.todoist.com","pricing":{"model":"freemium","freeTier":true,"pricingUrl":"https://www.todoist.com/pricing","notes":"Prices shown in USD with a Monthly / Yearly toggle ('Save 20%'); Yearly is the default. Business prices are 'plus local tax'. The Business card reads 'Create a team for free, then' the Business price: a free team exists, Business adds team roles and higher team limits. No Enterprise plan is listed on the pricing page.","plans":[{"id":"beginner","name":"Beginner (Free)","price":{"amount":0,"currency":"USD","period":"month","unit":"seat","billedAnnually":false,"note":"Free. 5 personal projects, 3 filter views, 1 week activity history, 5 MB file uploads."},"monthlyUSD":0,"monthlyCostForSeatsUSD":0,"highlights":["5 personal projects","3 filter views","1 week activity history"],"evidence":{"status":"verified","sources":[{"url":"https://www.todoist.com/pricing","title":"Todoist pricing","accessedAt":"2026-10-30","note":"'Beginner' / 'Start organizing your life for free' / 'US $0' / '5 personal projects' / '3 filter views' / '1 week activity history'. Fetched 2026-10-30 (~21:18-21:22 CT) with headless Chrome (Playwright) and a plain HTTP fetch from a US IP. Evidence: evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-default-2026-10-30.png (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-default-2026-10-30.png); evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-default-2026-10-30.rendered-text.txt (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-default-2026-10-30.rendered-text.txt)"}],"verifiedAt":"2026-10-30","verifiedBy":"agent:grok-bot-catalog","notes":"Cross-check: machine (quote matched on fetched https://www.todoist.com/pricing, 2026-10-30). Run output: evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/machine-crosscheck-2026-10-30.out (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/machine-crosscheck-2026-10-30.out)."}},{"id":"pro","name":"Pro","price":{"amount":5,"currency":"USD","period":"month","unit":"seat","billedAnnually":true,"monthlyBillingUSD":7,"note":"$5/month billed yearly ($60/year); $7/month billed monthly. Individual plan (one person). 300 personal projects, 150 filter views, calendar layout, Task Assist."},"monthlyUSD":5,"monthlyCostForSeatsUSD":5,"highlights":["300 personal projects","150 filter views and calendar layout","Task duration, deadlines, custom reminders and Task Assist"],"evidence":{"status":"verified","sources":[{"url":"https://www.todoist.com/pricing","title":"Todoist pricing","accessedAt":"2026-10-30","note":"Yearly toggle (default): 'Pro' / 'US $5 per month' / '$60 billed yearly'; Monthly toggle: 'US $7 per month' / 'billed monthly'. Fetched 2026-10-30 (~21:18-21:22 CT) with headless Chrome (Playwright) and a plain HTTP fetch from a US IP. Evidence: evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-default-2026-10-30.png (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-default-2026-10-30.png); evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-default-2026-10-30.rendered-text.txt (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-default-2026-10-30.rendered-text.txt); evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-monthly-2026-10-30.png (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-monthly-2026-10-30.png); evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-monthly-2026-10-30.rendered-text.txt (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-monthly-2026-10-30.rendered-text.txt)"}],"verifiedAt":"2026-10-30","verifiedBy":"agent:grok-bot-catalog","notes":"Both figures matched: $5 (yearly) and $7 (month-to-month). Cross-check: machine (quote matched on fetched https://www.todoist.com/pricing, 2026-10-30). Run output: evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/machine-crosscheck-2026-10-30.out (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/machine-crosscheck-2026-10-30.out). The server HTML carries both toggle states: 'US $5 per month $60 billed yearly US $7 per month billed monthly'."}},{"id":"business","name":"Business","price":{"amount":8,"currency":"USD","period":"month","unit":"seat","billedAnnually":true,"monthlyBillingUSD":10,"note":"$8 per user/month billed yearly ($96/user/year); $10 per user/month billed monthly; plus local tax. Shared team workspace, up to 500 team projects, 1,000 team members and guests."},"monthlyUSD":8,"monthlyCostForSeatsUSD":8,"highlights":["Shared team workspace, up to 500 team projects","Team roles, permissions and activity logs","Centralised team billing"],"evidence":{"status":"verified","sources":[{"url":"https://www.todoist.com/pricing","title":"Todoist pricing","accessedAt":"2026-10-30","note":"Yearly toggle (default): 'Business' / 'US $8 plus local tax per user/month, $96 billed yearly'; Monthly toggle: 'US $10 plus local tax per user/month, billed monthly'. 'Create a team for free, then'. Fetched 2026-10-30 (~21:18-21:22 CT) with headless Chrome (Playwright) and a plain HTTP fetch from a US IP. Evidence: evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-default-2026-10-30.png (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-default-2026-10-30.png); evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-default-2026-10-30.rendered-text.txt (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-default-2026-10-30.rendered-text.txt); evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-monthly-2026-10-30.png (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-monthly-2026-10-30.png); evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/todoist-pricing-monthly-2026-10-30.rendered-text.txt (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/todoist-pricing-monthly-2026-10-30.rendered-text.txt)"}],"verifiedAt":"2026-10-30","verifiedBy":"agent:grok-bot-catalog","notes":"Both figures matched: $8 (yearly) and $10 (month-to-month). Cross-check: machine (quote matched on fetched https://www.todoist.com/pricing, 2026-10-30). Run output: evidence/todoist-pricing-2026-10-30@d1738cd:evidence/todoist/machine-crosscheck-2026-10-30.out (https://github.com/zarif3624/onelesstool/blob/d1738cdf23cfabbd154547fca3a4c46ea3e0b45f/evidence/todoist/machine-crosscheck-2026-10-30.out). The server HTML carries both toggle states: 'US $8 plus local tax per user/month, $96 billed yearly US $10 plus local tax per user/month, billed monthly'."}}]},"capabilities":[{"capability":"project-management","capabilityName":"Manage projects and tasks","fit":"partial","availableOnPlans":"all","scores":{"quality":4,"ease":5,"collaboration":3,"reliability":5},"skill":"none","notes":"Projects, sub-tasks, priorities, labels, board layout and (paid) calendar layout. A free team is available on Beginner and Pro; Business adds the member role, team permissions, activity logs and higher team limits.","limitations":["No Gantt charts, timelines or task dependencies listed on the pricing page","On the free team plan everyone invited is an admin; the member role, role permissions, team activity logs and Business team limits (up to 500 team projects, 1,000 members, 1,000 guests) need Business","5 people per personal project on every plan"],"evidence":{"status":"editorial","sources":[{"url":"https://www.todoist.com/pricing","title":"Todoist pricing","accessedAt":"2026-11-02","note":"Business card: 'Create a team for free, then US $8 ... per user/month'. Plan table lists team workspace, team activity, up to 500 team projects, 1,000 team members, 1,000 team guests and team roles & permissions under Business. Re-read 2026-11-02."},{"url":"https://www.todoist.com/help/account-and-billing/teams/team-roles-and-access-uGkyLrJQz","title":"Todoist help: Team roles and access","accessedAt":"2026-11-02","note":"'On the free team plan, everyone invited to the team is set as an admin by default, you can only change this by upgrading to Business.' 'The member role is only available on the Business plan.'"},{"url":"https://www.todoist.com/help/todoist/teams/introduction-to-teams-PfkfqRjIX","title":"Todoist help: Introduction to teams","accessedAt":"2026-11-02","note":"'you'll get one free team while on either the Beginner or Pro plans'."}],"notes":"Scores are editorial. Free-team vs Business team features read on the pricing page and the two Todoist help pages on 2026-11-02."}}],"lastReviewed":"2026-11-02","links":{"page":"/tools/todoist","replaceGuide":"/replace/todoist","api":"/api/v1/tools/todoist","markdown":"/tools/todoist.md"},"aliases":["Todoist Pro","Todoist Business","Doist Todoist"],"tags":["to-do list","task management","personal productivity","team projects"],"description":"Todoist organises tasks into projects with due dates, recurring dates, priorities, labels, sub-tasks and reminders, in list, board and (on paid plans) calendar layouts. Beginner is free with 5 personal projects. Pro raises the limits to 300 projects and 150 filter views and adds the calendar layout, task duration, deadlines, custom reminders and Task Assist. Beginner and Pro users can also create one free team, where everyone invited is an admin. Business upgrades a team with the member role, team roles and permissions, team activity logs, up to 500 team projects, 1,000 team members and 1,000 guests, and centralised billing.","whyPeoplePay":["More than 5 personal projects and 3 filter views","Calendar layout, task duration and custom reminders","Team roles and permissions (the free team makes everyone an admin), higher team limits and centralised billing on Business"],"hardToReplace":["Natural-language Quick Add and recurring due dates that people rely on daily","Years of projects, labels and filters set up around one person's routine","Apps on every platform plus email and calendar integrations"],"dataPortability":{"rating":"easy","notes":"Editorial: tasks are simple records (title, due date, project, labels), so they move to most task tools; recurring-date wording and filters need to be recreated."},"risks":[{"type":"migration_complexity","severity":"low","note":"Saved filters, labels and recurring due dates have to be rebuilt in the destination tool."},{"type":"functionality_loss","severity":"low","note":"Downgrading to Beginner caps you at 5 personal projects and 3 filter views."}],"replacementWorkflows":[],"workflowsUsingThisTool":[],"overlapsWith":[{"tool":"airtable","name":"Airtable","sharedCapabilities":["project-management"]},{"tool":"asana","name":"Asana","sharedCapabilities":["project-management"]},{"tool":"basecamp","name":"Basecamp","sharedCapabilities":["project-management"]},{"tool":"clickup","name":"ClickUp","sharedCapabilities":["project-management"]},{"tool":"coda","name":"Coda (Superhuman Docs)","sharedCapabilities":["project-management"]},{"tool":"confluence","name":"Confluence","sharedCapabilities":["project-management"]},{"tool":"jira","name":"Jira","sharedCapabilities":["project-management"]},{"tool":"linear","name":"Linear","sharedCapabilities":["project-management"]},{"tool":"microsoft-365","name":"Microsoft 365","sharedCapabilities":["project-management"]},{"tool":"monday","name":"monday.com","sharedCapabilities":["project-management"]}],"sources":[{"url":"https://www.todoist.com/pricing","title":"Todoist pricing","accessedAt":"2026-10-30","note":"Plans, prices and plan comparison read on the pricing page."},{"url":"https://www.todoist.com/help/account-and-billing/teams/team-roles-and-access-uGkyLrJQz","title":"Todoist help: Team roles and access","accessedAt":"2026-11-02","note":"'On the free team plan, everyone invited to the team is set as an admin by default, you can only change this by upgrading to Business.' 'The member role is only available on the Business plan.'"},{"url":"https://www.todoist.com/help/todoist/teams/introduction-to-teams-PfkfqRjIX","title":"Todoist help: Introduction to teams","accessedAt":"2026-11-02","note":"'you'll get one free team while on either the Beginner or Pro plans'."}]},"meta":{"apiVersion":"v1","dataVersion":"ff1934caed87","dataGeneratedAt":"2026-11-03T16:50:32.034Z","docs":"/docs/api","evidenceLegend":"/docs/data-model#evidence","disclaimer":"Prices and capabilities change. Check each item's evidence status and verification date. Savings are estimates, not guarantees."}}