# Notion vs Airtable: what each plan costs per seat, and which one to keep

> Notion Plus and Business set against Airtable Team and Business on verified US month-to-month prices, with who each one bills, what each tier unlocks, and how much a 10-person team saves by keeping one.

Updated 2026-11-03 · https://onelesstool.com/guides/notion-vs-airtable

**Typical savings:** a 10-person team paying for Notion Plus ($12 per seat/month) and Airtable Team ($24 per seat/month) spends $360 a month on two workspaces. Keeping only Notion Plus saves $240/month ($2,880 a year). Keeping only Airtable Team saves $120/month ($1,440 a year). At the upper tier, Notion Business ($24 per seat/month) and Airtable Business ($54 per seat/month) together cost $780 a month for 10 people. Keeping only Notion Business saves $540/month ($6,480 a year), and keeping only Airtable Business saves $240/month ($2,880 a year). These figures count all 10 people as billable in Airtable. On Team that includes commenters, so 5 editors plus 5 commenters is still 10 seats ($240/month); only Read-only collaborators and shared view links are free.

Stack Watch is coming soon. Join the free waitlist on the [pricing page](/pricing).

Before you cancel either one, move one real database or base into the tool you're keeping (the pilot steps are under **Test before you cancel**). If what you track is a simple project list that could live in a shared Google Sheet, the free [workflow readiness check](/workflows/asana-trello-monday-to-existing-suite#readiness) tests that move. It checks your Google Workspace setup, needs no account, and you can download the checklist.

Teams usually end up paying for both when the company wiki and project docs live in Notion while one team runs its operations data in Airtable bases. Both tools have databases with views, forms and automations, so the overlap is real. The difference is what each one is built around: Notion around pages and docs, Airtable around linked tables and the interfaces and automations on top of them.

## The plans side by side

| Notion plan | Price per seat | Airtable plan | Price per seat |
|---|---|---|---|
| Free | $0 | Free | $0 (up to 5 editors, 1,000 records per base) |
| Plus | $12/month | Team | $24/month |
| Business | $24/month | Business | $54/month |
| Enterprise | Contact sales | Enterprise Scale | Contact sales |

All prices are US month-to-month. They come from our [Notion page](/tools/notion) (notion.com/pricing, US, checked on 2026-10-14) and our [Airtable page](/tools/airtable) (airtable.com/pricing, checked on 2026-10-25). Airtable's pricing page showed the same amounts when we read it again on 2026-11-02. The rows pair plans by where they sit in each lineup: Notion Plus and Airtable Team are the first paid tiers, and Notion Business and Airtable Business are the next step up.

The two bill different people. Notion charges per member of the workspace. Airtable charges each workspace for every person with a billable permission on the workspace, a base or an interface, and which permissions count depends on the plan. On Team, Owners, Creators, Editors and Commenters are all billed, so 5 editors plus 5 commenters is 10 seats: $240 a month, not $120. On self-serve Business, only Owners, Creators and Editors are billed, and Commenters are free. On both plans, Read-only collaborators and people using a shared view link are free. Forms are free only when they are standalone forms shared with the "Anyone on the web" option, which need no Airtable account. A form built as an interface page or a record creation button can only be submitted by someone with Editor access to that interface, and that access can make the person a billable seat. If only some of your team edit in Airtable, count those people (plus anyone who comments, on Team), not the whole team. The billing rules come from Airtable's help article on [how collaborators affect billing](https://support.airtable.com/articles/1636857517), read on 2026-11-03.

Both vendors also show lower prices for yearly billing. We compare month-to-month only. Neither publishes an Enterprise price, so we don't show one.

## What each tier unlocks

| | Notion | Airtable |
|---|---|---|
| Free | 7-day page history, basic forms, a trial of Notion AI | Unlimited bases, up to 5 editors, 1,000 records and 1 GB of attachments per base, 100 automation runs |
| Entry paid | Plus: 30-day page history, custom forms, charts, a trial of Notion AI | Team: 50,000 records and 20 GB of attachments per base, 25,000 automation runs, Gantt and timeline views |
| Upper tier | Business: Notion Agent, AI Meeting Notes, Enterprise Search (Beta), 90-day page history, SAML SSO, private teamspaces, granular database permissions | Business: 100 GB of attachments per base, 100,000 automation runs a month, two-way sync, admin panel |

Features are from the same catalog pages and the vendors' pricing pages as read on 2026-11-02. Record limits per base are where Airtable's tiers bite: check how many records your largest base holds before you choose a plan.

## Keep Notion when

- Most of what you store is pages: a wiki, meeting notes, specs and project docs, with databases inside them.
- You want AI meeting notes, the Notion Agent or search across connected apps, which Notion bundles from Business.
- Price matters most: Notion Plus is $12 per seat/month less than Airtable Team, and Business is $30 per seat/month less than Airtable Business.

## Keep Airtable when

- Your bases have many linked tables, formulas and interfaces that a non-technical team maintains itself.
- Automations and integrations are wired to Airtable, and they run at volume (25,000 runs on Team, 100,000 a month on Business).
- Many people only view the data or submit standalone "Anyone on the web" forms. Read-only collaborators, shared view links and those forms are free on every paid Airtable plan, so a few paid editors can cost less than a Notion seat for everyone. Give those people Read-only access, not Commenter: on Team, commenters are billed.

## Before you cancel either one

- **Notion:** export your pages and databases, then check that linked databases and views still work in the other tool. Dropping to Free cuts page history to 7 days.
- **Airtable:** bases with many linked tables, formulas and interfaces take real effort to rebuild, and automations and integrations wired to Airtable's API all need rewiring. Dropping to Free caps each base at 1,000 records and the workspace at 5 editors.
- Count the people who hold a paid seat in both tools. That number, not the whole team, is what you're paying for twice.

If your Airtable base is mostly one list, see [whether a shared spreadsheet can replace it](/guides/airtable-vs-shared-spreadsheet). If Notion is mainly your wiki, the [company wiki workflow](/workflows/company-wiki-with-existing-suite) tests moving it into a suite you already pay for. When you're ready to cancel, use the [cancellation checklist](/guides/cancel-software-safely).

## Test before you cancel

Run this pilot on one real database or base before you cancel anything:

1. Pick the tool you're keeping and list who holds a paid seat in the other one.
2. Export one live database or base and import it into the tool you're keeping. Check that fields, linked records, attachments and owners came across.
3. Rebuild the views, forms and automations that work depends on, and check they fit your plan's monthly automation limit.
4. Reconnect the integrations it uses and confirm new records and updates arrive.
5. Work in the kept tool for two weeks. Cancel the other seats only after nobody needed to go back.

If the work is a simple project list, the free [workflow readiness check](/workflows/asana-trello-monday-to-existing-suite#readiness) on our project tracking consolidation workflow tests moving it into a shared Google Sheet. It needs no account, keeps your progress in your browser, and lets you download the checklist as Markdown.

## Check your own numbers

The [audit](/audit) is a free stack and savings calculator, and you don't need to sign up. List what you pay for and it shows keep, downgrade or drop line by line, with the arithmetic. OneLessTool has no affiliate links, so no recommendation earns us anything.