# Todoist vs Asana: what each plan costs per user, and which one to keep

> Todoist Business set against Asana Starter and Advanced on verified US month-to-month prices, with what each tier unlocks and how much a 10-person team saves by keeping one.

Updated 2026-11-01 · https://onelesstool.com/guides/todoist-vs-asana

**Typical savings:** a 10-person team paying for Todoist Business ($10 per user/month) and Asana Starter ($13.49 per user/month) spends $234.90 a month on two task tools. Keeping only Todoist Business saves $134.90/month ($1,618.80 a year). Keeping only Asana Starter saves $100/month ($1,200 a year). At the upper tier, Todoist Business and Asana Advanced ($30.49 per user/month) together cost $404.90 a month for 10 people. Keeping only Todoist saves $304.90/month ($3,658.80 a year), and keeping only Advanced saves $100/month ($1,200 a year).

Before you cancel either one, run the free [workflow readiness check](/workflows/asana-trello-monday-to-existing-suite#readiness) on one real project. You don't need an account, and you can download the checklist.

Teams usually end up paying for both when people kept the to-do app they liked while the company rolled out Asana for projects. Both organise tasks into projects with due dates, assignees and board views, and both are priced per user, so the overlap is real. They are not the same kind of tool, though. Todoist is a fast task list. Asana is project management with timelines, dashboards and automations. The useful question is whether your team's work needs the second.

## The plans side by side

| Todoist plan | Price per user | Asana plan | Price per user |
|---|---|---|---|
| Beginner | $0 (5 personal projects) | Personal | $0 (up to 2 users) |
| Pro | $7/month (one person, not a team plan) | — | — |
| Business | $10/month | Starter | $13.49/month |
| — | — | Advanced | $30.49/month |
| — | — | Enterprise / Enterprise+ | Contact sales |

All prices are US month-to-month. They come from our [Todoist page](/tools/todoist) (todoist.com/pricing, checked on 2026-10-30) and our [Asana page](/tools/asana) (asana.com/pricing, US, checked on 2026-10-15). Todoist Business is the plan with a shared team workspace, so it is the one to compare for a team. Todoist Pro is an individual plan for one person, and Todoist lists no plan above Business. Todoist's Business price is shown plus local tax.

Both vendors also show lower prices for yearly billing. We compare month-to-month only. Asana doesn't publish an Enterprise price, so we don't show one.

## What each tier unlocks

| | Todoist | Asana |
|---|---|---|
| Free | Beginner: 5 personal projects, 3 filter views, 1 week of activity history | Personal: up to 2 users, unlimited tasks and projects |
| Individual | Pro: 300 personal projects, 150 filter views and calendar layout, task duration, deadlines, custom reminders and Task Assist | — |
| Team plan | Business: shared team workspace with up to 500 team projects, team roles, permissions and activity logs, centralised billing | Starter: timeline and Gantt views, dashboards, forms, automations |
| Upper tier | — | Advanced: portfolios, goals and resource management |

Features are from the same catalog pages and the vendors' pricing pages. Todoist's pricing page lists no Gantt charts, timelines or task dependencies, and personal projects are limited to 5 people on every plan.

## Keep Todoist when

- Most of your work is personal and team task lists: what's due, who owns it, and recurring to-dos, not multi-step project plans.
- People rely on Quick Add, recurring due dates and Todoist's apps every day, and nobody uses Asana's timelines or dashboards.
- Cost matters most. Todoist Business is $3.49 per user/month less than Asana Starter and $20.49 less than Advanced.

## Keep Asana when

- Projects run on timelines and Gantt views, intake forms, dashboards and automations that Todoist doesn't list.
- You use portfolios, goals or resource management on Advanced to see work across teams.
- The project history, templates and rules have built up over time and other tools are wired into them.

## Before you cancel either one

- **Todoist:** tasks are simple records (title, due date, project, labels), so they move to most task tools. Saved filters, labels and recurring due dates have to be rebuilt. Dropping to Beginner caps you at 5 personal projects and 3 filter views.
- **Asana:** projects and tasks export to CSV or JSON, but rules, portfolios and integrations have to be rebuilt elsewhere. Downgrading removes timelines, dashboards, automations and forms from existing projects.
- Count the people who pay for both. Someone on Todoist Pro paid personally may not show up on the company bill, so ask before you add it up.

If your projects are simple, also compare [Asana, Trello or Sheets for simple project tracking](/guides/asana-vs-trello-vs-sheets). When you're ready to cancel, use the [cancellation checklist](/guides/cancel-software-safely).

## Test before you cancel

Run the free [workflow readiness check](/workflows/asana-trello-monday-to-existing-suite#readiness) on our project tracking consolidation workflow. Tick the tools you have and confirm which plan each is on, then run one real project in the tool you're keeping before you cancel anything. You don't need an account, your progress stays in your browser, and you can download the checklist as Markdown.

## Check your own numbers

The [audit](/audit) is a free stack and savings calculator, and you don't need to sign up. List what you pay for and it shows keep, downgrade or drop line by line, with the arithmetic. OneLessTool has no affiliate links, so no recommendation earns us anything. Stack Watch is coming soon. Join the free waitlist on the [pricing page](/pricing).