# Do you still need Microsoft 365 Copilot?

What parts of Microsoft 365 Copilot other tools can do, and what's hard to replace. Interactive version: https://onelesstool.com/replace/microsoft-365-copilot

## Alternatives by capability

### Ask questions across company documents
Microsoft 365 Copilot fit: native

- Google Gemini: strong fit; cheapest qualifying plan Gemini Enterprise Business $21 (verified)
- Google Workspace: partial fit; cheapest qualifying plan Business Starter $7 (verified)
- Microsoft 365: partial fit; cheapest qualifying plan Business Basic $7 (verified)

### General-purpose AI assistant
Microsoft 365 Copilot fit: strong

- ChatGPT: native fit; cheapest qualifying plan Free $0 (verified)
- Claude: native fit; cheapest qualifying plan Free $0 (verified)
- Google Gemini: native fit; cheapest qualifying plan Free $0 (verified)

### Write marketing and business copy
Microsoft 365 Copilot fit: strong

- Claude: native fit; cheapest qualifying plan Free $0 (verified)
- Jasper: native fit; cheapest qualifying plan Pro $59 (verified)
- ChatGPT: strong fit; cheapest qualifying plan Free $0 (verified)

### Write documents and notes
Microsoft 365 Copilot fit: strong

- Google Workspace: native fit; cheapest qualifying plan Business Starter $7 (verified)
- Microsoft 365: native fit; cheapest qualifying plan Business Basic $7 (verified)
- Notion: native fit; cheapest qualifying plan Free $0 (verified)

### Create presentation decks
Microsoft 365 Copilot fit: strong

- Microsoft 365: native fit; cheapest qualifying plan Business Basic $7 (verified)
- Gamma: native fit; cheapest qualifying plan Free $0 (verified)
- Google Workspace: strong fit; cheapest qualifying plan Business Starter $7 (verified)

### Analyse data and spreadsheets
Microsoft 365 Copilot fit: strong

- Tableau: native fit; cheapest qualifying plan Tableau Public $0 (verified)
- ChatGPT: strong fit; cheapest qualifying plan Free $0 (verified)
- Claude: strong fit; cheapest qualifying plan Free $0 (verified)

### Transcribe and summarise meetings
Microsoft 365 Copilot fit: strong

- Otter.ai: native fit; cheapest qualifying plan Basic $0 (verified)
- Google Workspace: strong fit; cheapest qualifying plan Business Standard $14 (verified)
- Notion: strong fit; cheapest qualifying plan Business $20 (verified)

### Research a topic on the web with citations
Microsoft 365 Copilot fit: strong

- Perplexity: native fit; cheapest qualifying plan Free $0 (verified)
- ChatGPT: strong fit; cheapest qualifying plan Free $0 (verified)
- Claude: strong fit; cheapest qualifying plan Free $0 (verified)

### Run AI agents that complete multi-step tasks
Microsoft 365 Copilot fit: strong

- n8n: native fit; cheapest qualifying plan Community Edition (self-hosted) $0 (verified)
- Claude: strong fit; cheapest qualifying plan Pro $20 (verified)
- Clay: strong fit; cheapest qualifying plan Free $0 (verified)

### Proofread and improve writing
Microsoft 365 Copilot fit: partial

- Grammarly: native fit; cheapest qualifying plan Free $0 (verified)
- ChatGPT: partial fit; cheapest qualifying plan Free $0 (verified)
- Claude: partial fit; cheapest qualifying plan Free $0 (verified)

### Generate images from text
Microsoft 365 Copilot fit: partial

- ChatGPT: strong fit; cheapest qualifying plan Free $0 (verified)
- Google Gemini: strong fit; cheapest qualifying plan Free $0 (verified)
- Adobe Express: strong fit; cheapest qualifying plan Adobe Express Free $0 (verified)

### Extract data from documents and PDFs
Microsoft 365 Copilot fit: partial

- ChatGPT: partial fit; cheapest qualifying plan Free $0 (verified)
- Claude: partial fit; cheapest qualifying plan Free $0 (verified)
- Perplexity: workaround fit; cheapest qualifying plan Pro $17 (verified)

## Reasons to keep paying

- Access to company data in Microsoft Graph with existing permissions
- Works where staff already write, meet and email, so adoption needs little training
- IT, security and compliance teams have already approved the Microsoft stack
- Meeting summaries tied to Teams recordings and transcripts

Personalised answer (owned tools, team size): GET https://onelesstool.com/api/v1/alternatives?tool=microsoft-365-copilot&capabilities=<slugs>&owned=<tools>