# Confluence

> Atlassian's team wiki for documentation, specs and internal knowledge, tightly linked to Jira.

Confluence is a structured wiki made of spaces and page trees. It is popular with engineering and product teams that already use Jira. Paid cloud plans include Rovo (search, chat and agents) with a monthly per-user credit allowance, plus whiteboards, databases and automation.

- Vendor: Atlassian
- Website: https://www.atlassian.com/software/confluence
- Category: knowledge
- Free plan: yes
- Last reviewed: 2026-10-13
- Canonical: https://onelesstool.com/tools/confluence
- JSON: https://onelesstool.com/api/v1/tools/confluence

## Plans

| Plan | USD | Unit | Evidence | Source |
|---|---|---|---|---|
| Free | $0 | seat/month | verified 2026-10-13 | https://www.atlassian.com/software/confluence/pricing |
| Standard | $5.42 | seat/month | verified 2026-10-13 | https://www.atlassian.com/software/confluence/pricing |
| Premium | $10.44 | seat/month | verified 2026-10-13 | https://www.atlassian.com/software/confluence/pricing |
| Enterprise | not listed | seat/month | verified 2026-10-13 | https://www.atlassian.com/software/confluence/pricing |

## Capabilities

| Capability | Fit | Plans | Limitations |
|---|---|---|---|
| Run an internal knowledge base / wiki (`knowledge-base`) | native | all | Editor feels heavier than newer note tools; Free plan capped at 10 users and 2 GB |
| Write documents and notes (`docs-notes`) | strong | all | Less suited to personal notes than to team documentation |
| Ask questions across company documents (`enterprise-search`) | partial | standard, premium, enterprise | Usage limited by monthly Rovo credits per user; Indexed object limits apply per user |
| General-purpose AI assistant (`ai-chat-assistant`) | partial | standard, premium, enterprise | Credit allowance (25 per user/month on Standard) can run out; Not on the Free plan |
| Automate simple app-to-app workflows (`workflow-automation`) | partial | all | Free plan has 50 automation steps per month in total; Mostly limited to Atlassian products |
| Store structured data in a shared database or spreadsheet (`database-spreadsheet`) | partial | all | Far less mature than Airtable or Notion databases |
| Manage projects and tasks (`project-management`) | workaround | all | No real task management without Jira |

## Why people pay for it

- Deep links with Jira issues, sprints and roadmaps
- Structured spaces, page trees and permissions suited to large documentation sets
- Rovo AI search, chat and agents included on paid plans
- Admin controls, audit logs and uptime SLAs on Premium and Enterprise

## Reasons to keep paying

- Jira-Confluence linking (issue macros, requirement pages) is hard to reproduce elsewhere
- Large documentation trees with macros and permissions are costly to migrate
- Marketplace apps teams rely on may have no equivalent elsewhere

## Risks

- **vendor_lock_in** (medium): Value is tied to the Atlassian ecosystem, especially Jira.
- **migration_complexity** (medium): Macros and marketplace app content do not convert cleanly to other wikis.
- **functionality_loss** (low): Rovo AI is credit-limited; heavy users may hit allowances.

Data portability: moderate — Spaces export to HTML, XML and PDF; pages to Word. Macros, Jira links and app content often break on export.

## Replacement workflows

- [Run your company wiki in Google Workspace or Microsoft 365 instead of paying for Notion or Confluence](https://onelesstool.com/workflows/company-wiki-with-existing-suite.md)

## Sources

- Confluence pricing: https://www.atlassian.com/software/confluence/pricing (accessed 2026-10-13)
- Rovo usage limits: https://support.atlassian.com/rovo/docs/rovo-usage-limits/ (accessed 2026-10-13)