# Smartsheet

> Spreadsheet-style work management with Gantt, board and calendar views, automations and reports, priced per member.

Smartsheet manages projects and processes in sheets with Gantt, table, board and calendar views, formulas, forms, reports and automations. Pro covers 1 to 10 members with unlimited free contributors; Business adds guests, timeline view, workload tracking, admin controls and unlimited automations. Enterprise and Advanced Work Management are sales-led.

- Vendor: Smartsheet
- Website: https://www.smartsheet.com
- Category: productivity_suite
- Free plan: no
- Last reviewed: 2026-10-29
- Canonical: https://onelesstool.com/tools/smartsheet
- JSON: https://onelesstool.com/api/v1/tools/smartsheet

## Plans

| Plan | USD | Unit | Evidence | Source |
|---|---|---|---|---|
| Pro | $9 (annual billing) | seat/month | verified 2026-10-29 | https://www.smartsheet.com/pricing |
| Business | $19 (annual billing) | seat/month | verified 2026-10-29 | https://www.smartsheet.com/pricing |
| Enterprise | not listed | seat/month | verified 2026-10-29 | https://www.smartsheet.com/pricing |
| Advanced Work Management | not listed | seat/month | verified 2026-10-29 | https://www.smartsheet.com/pricing |

## Capabilities

| Capability | Fit | Plans | Limitations |
|---|---|---|---|
| Manage projects and tasks (`project-management`) | native | all | Pro is capped at 10 members; No free plan listed |
| Store structured data in a shared database or spreadsheet (`database-spreadsheet`) | strong | all | Built for work tracking rather than general-purpose analysis |
| Automate simple app-to-app workflows (`workflow-automation`) | partial | all | 250 automations per month on Pro; Not a general app-to-app automation platform |
| Collect information with forms and surveys (`forms-surveys`) | partial | all | Intake forms, not a full survey tool |
| Build dashboards from spreadsheets and data (`dashboards`) | partial | all | Portfolio-level views need Enterprise |

## Why people pay for it

- Gantt, table, board and calendar views on shared sheets
- Unlimited automations and admin controls on Business
- Portfolios, SSO and Control Center on higher plans

## Reasons to keep paying

- Sheets, formulas and cross-sheet reports built around a team's processes
- Automations and forms feeding those sheets
- Dashboards and reports stakeholders already rely on

## Risks

- **functionality_loss** (medium): Moving from Business to Pro caps the team at 10 members and 250 automations per month and removes guests, timeline view and workload tracking.
- **vendor_lock_in** (medium): Cross-sheet formulas, reports and automations tie processes to Smartsheet.

Data portability: moderate — Editorial: sheet data exports easily, but formulas, cross-sheet references, automations and reports must be rebuilt elsewhere.

## Sources

- Smartsheet pricing: https://www.smartsheet.com/pricing (accessed 2026-10-29)