# Todoist

> A to-do list and task manager for individuals and small teams, with a free plan and low per-user prices.

Todoist organises tasks into projects with due dates, recurring dates, priorities, labels, sub-tasks and reminders, in list, board and (on paid plans) calendar layouts. Beginner is free with 5 personal projects. Pro raises the limits to 300 projects and 150 filter views and adds the calendar layout, task duration, deadlines, custom reminders and Task Assist. Beginner and Pro users can also create one free team, where everyone invited is an admin. Business upgrades a team with the member role, team roles and permissions, team activity logs, up to 500 team projects, 1,000 team members and 1,000 guests, and centralised billing.

- Vendor: Todoist Inc.
- Website: https://www.todoist.com
- Category: productivity_suite
- Free plan: yes
- Last reviewed: 2026-11-02
- Canonical: https://onelesstool.com/tools/todoist
- JSON: https://onelesstool.com/api/v1/tools/todoist

## Plans

| Plan | USD | Unit | Evidence | Source |
|---|---|---|---|---|
| Beginner (Free) | $0 | seat/month | verified 2026-10-30 | https://www.todoist.com/pricing |
| Pro | $5 (annual billing) | seat/month | verified 2026-10-30 | https://www.todoist.com/pricing |
| Business | $8 (annual billing) | seat/month | verified 2026-10-30 | https://www.todoist.com/pricing |

## Capabilities

| Capability | Fit | Plans | Limitations |
|---|---|---|---|
| Manage projects and tasks (`project-management`) | partial | all | No Gantt charts, timelines or task dependencies listed on the pricing page; On the free team plan everyone invited is an admin; the member role, role permissions, team activity logs and Business team limits (up to 500 team projects, 1,000 members, 1,000 guests) need Business; 5 people per personal project on every plan |

## Why people pay for it

- More than 5 personal projects and 3 filter views
- Calendar layout, task duration and custom reminders
- Team roles and permissions (the free team makes everyone an admin), higher team limits and centralised billing on Business

## Reasons to keep paying

- Natural-language Quick Add and recurring due dates that people rely on daily
- Years of projects, labels and filters set up around one person's routine
- Apps on every platform plus email and calendar integrations

## Risks

- **migration_complexity** (low): Saved filters, labels and recurring due dates have to be rebuilt in the destination tool.
- **functionality_loss** (low): Downgrading to Beginner caps you at 5 personal projects and 3 filter views.

Data portability: easy — Editorial: tasks are simple records (title, due date, project, labels), so they move to most task tools; recurring-date wording and filters need to be recreated.

## Sources

- Todoist pricing: https://www.todoist.com/pricing (accessed 2026-10-30)
- Todoist help: Team roles and access: https://www.todoist.com/help/account-and-billing/teams/team-roles-and-access-uGkyLrJQz (accessed 2026-11-02)
- Todoist help: Introduction to teams: https://www.todoist.com/help/todoist/teams/introduction-to-teams-PfkfqRjIX (accessed 2026-11-02)