Capability · 5 solutions compared
Run an internal knowledge base / wiki
A searchable home for company documentation, SOPs, policies and onboarding material.
People ask: “I need to manage my company's internal knowledge”
Buy nothing: Confluence, Notion do this well on a free plan.
Every way to do it
Scored on what matters most for this job: team, ease, reliability.
| Tool | Fit | Team | Ease | Reliability | Skill | Cheapest plan with it | Limits |
|---|---|---|---|---|---|---|---|
| Confluence | Core feature | none | Free$0/seat/mo | Editor feels heavier than newer note tools · Free plan capped at 10 users and 2 GB | |||
| Notion | Core feature | none | Free$0/seat/mo | Page verification is Business and above · Search quality drops in very large, unstructured workspaces without AI search | |||
| Google Workspace | Partial | none | Business Starter$7/seat/mo | No page verification, structured spaces or wiki-style navigation | |||
| Microsoft 365 | Partial | basic | Business Basic$7/seat/mo | SharePoint is powerful but hard for non-experts to structure well | |||
| Loom | Workaround | — | none | Starter$0/mo | Video is hard to search and skim compared with written docs |
Fit and scores are editorial judgements; prices show their verification status. Methodology