Capability · 10 solutions compared
Ask questions across company documents
AI search or Q&A over internal documents, drives and wikis with permission awareness.
People ask: “let staff ask questions about our policies”
Every way to do it
Scored on what matters most for this job: quality, privacy, reliability.
| Tool | Fit | Quality | Privacy | Reliability | Skill | Cheapest plan with it | Limits |
|---|---|---|---|---|---|---|---|
| Microsoft 365 Copilot | Core feature | none | Microsoft 365 Copilot Business (add-on)$21/seat/mo | Weaker for content stored outside Microsoft 365 unless connectors are set up · Results reflect messy permissions; oversharing in SharePoint shows up in answers | |||
| Google Gemini | Strong | — | basic | Gemini Enterprise Business$21/seat/mo | Separate purchase from consumer plans · Connector coverage depends on your stack | ||
| Confluence | Partial | none | Standard$5.42/seat/mo | Usage limited by monthly Rovo credits per user · Indexed object limits apply per user | |||
| Google Workspace | Partial | none | Business Starter$7/seat/mo | Mostly limited to Google content · Basic Gemini access on Starter | |||
| Microsoft 365 | Partial | none | Business Basic$7/seat/mo | AI answers grounded in work data need Microsoft 365 Copilot · Limited to Microsoft content without connectors | |||
| ChatGPT | Partial | — | basic | Plus$20/mo | Coverage depends on which connectors you enable · Not a full replacement for a permission-aware enterprise search index | ||
| Claude | Partial | — | basic | Team (Standard seat)$20/seat/mo | Depends on which connectors exist for your stack · Not a dedicated permission-aware search index | ||
| Notion | Partial | none | Business$20/seat/mo | Labelled Beta · Connector coverage is narrower than dedicated enterprise search products | |||
| Perplexity | Partial | — | basic | Enterprise Pro$40/seat/mounverified | Connector depth may trail Microsoft 365 Copilot or Gemini Enterprise inside their own suites | ||
| Otter.ai | Workaround | — | none | Basic$0/seat/mo | Meetings only, not documents or wikis |
Fit and scores are editorial judgements; prices show their verification status. Methodology