Knowledge & docs · by Notion Labs, Inc.
Notion
Notion combines pages, nested documents and flexible databases in one workspace. Teams use it for notes, company wikis, project trackers and simple published sites. Notion AI (Notion Agent, AI Meeting Notes and Enterprise Search) is included on the Business and Enterprise plans; Free and Plus only get a limited AI trial. Custom Agents run on separately purchased Notion credits.
- Paid plans from
- $10/seat/mo
- Free plan
- Yes
- Data portability
- moderate
- Last reviewed
- Oct 13, 2026
Plans & pricing
Pricing page offers 'Save up to 20% with yearly'. Custom Agents are free to try, then $10 per 1,000 monthly Notion credits. Custom domains for Notion Sites cost $8/month/domain paid annually or $10 paid monthly.
| Plan | Price (USD) | Highlights | Evidence |
|---|---|---|---|
| Free | $0/seat/mo |
| Verified· Oct 13, 2026Source |
| Plus | $10/seat/mo billed annually · $10 per seat/month billed yearly ($120/year); $12 per seat billed monthly. |
| Verified· Oct 13, 2026Source |
| Business | $20/seat/mo billed annually · $20 per seat/month billed yearly ($240/year); $24 per seat billed monthly. |
| Verified· Oct 13, 2026Source |
| Enterprise | Not listed Contact sales. |
| Verified· Oct 13, 2026Source |
What Notion does
12 capabilities mapped. Click one to compare every tool that does it.
| Capability | Fit | Quality | Ease | Precision | Team | Plans | Watch out for |
|---|---|---|---|---|---|---|---|
| Write documents and notes | Core feature | All plans | Offline support is weaker than desktop word processors · Print and PDF layout control is limited | ||||
| Run an internal knowledge base / wiki | Core feature | All plans | Page verification is Business and above · Search quality drops in very large, unstructured workspaces without AI search | ||||
| Store structured data in a shared database or spreadsheet | Strong | All plans | Not a full spreadsheet: weak for heavy calculations or large datasets · Granular database permissions need Business | ||||
| Manage projects and tasks | Strong | All plans | Requires setup; less opinionated than dedicated PM tools · Workload and resource planning are basic | ||||
| General-purpose AI assistant | Strong | Business, Enterprise | Free and Plus only include a limited AI trial · Zero data retention with LLM providers is Enterprise only | ||||
| Transcribe and summarise meetings | Strong | Business, Enterprise | Trial only on Free and Plus · Fewer CRM and dialer integrations than dedicated note-takers | ||||
| Ask questions across company documents | Partial | — | Business, Enterprise | Labelled Beta · Connector coverage is narrower than dedicated enterprise search products | |||
| Write marketing and business copy | Partial | — | Business, Enterprise | No brand-voice controls comparable to marketing writing tools · AI is a trial only on Free and Plus | |||
| Collect information with forms and surveys | Partial | All plans | Limited branching and survey logic · Custom forms need Plus or above | ||||
| Build a business website | Partial | — | All plans | Very limited layout and design control · Custom domain costs extra per domain | |||
| Build dashboards from spreadsheets and data | Partial | All plans | Only charts Notion database data · Free plan allows 1 chart | ||||
| Automate simple app-to-app workflows | Partial | — | All plans | Custom Agents cost $10 per 1,000 monthly Notion credits after the trial · Fewer app connectors than Zapier or Make |
Fit and scores (1–5) are editorial judgements. How we score
Why people pay for it
- One place for docs, wikis, task trackers and notes instead of several tools
- Databases with views (table, board, calendar, timeline) that non-technical people can set up
- Business plan bundles AI agent, AI meeting notes and AI search across connected apps
- Unlimited guests, longer page history and unlimited file uploads on paid plans
- SAML SSO, private teamspaces and granular database permissions on Business
Reasons to keep paying
The honest case for Notion. If these matter to you, don't switch.
- Years of interlinked pages, relations and database views do not export cleanly to other tools
- Teams often build their whole operating system (wiki, CRM-lite, roadmap) on Notion databases
- AI Meeting Notes and Notion Agent work directly on your existing workspace content
- Templates and team habits built around Notion's block editor are a real switching cost
Risks to know about
- mediumvendor lock in
Linked databases and views are Notion-specific and lose structure on export.
- mediumsensitive data
AI features send content to LLM providers; zero data retention is Enterprise only (30-day retention on Business).
- mediummigration complexity
Large workspaces with many relations take real effort to migrate.
- data portability: moderate
Pages export to Markdown, HTML and PDF; databases export to CSV. Relations, rollups, views and automations do not survive export.
Overlaps with
Tools that share capabilities with this one — the first place to look for duplicate spend.
Sources & freshness
- Notion pricing — accessed Oct 13, 2026