Capability · 8 solutions compared
Write documents and notes
Create, edit and share documents and personal or team notes.
People ask: “take and organise notes”
Buy nothing: Notion, Confluence do this well on a free plan.
Every way to do it
Scored on what matters most for this job: ease, team.
| Tool | Fit | Ease | Team | Skill | Cheapest plan with it | Limits |
|---|---|---|---|---|---|---|
| Notion | Core feature | none | Free$0/seat/mo | Offline support is weaker than desktop word processors · Print and PDF layout control is limited | ||
| Google Workspace | Core feature | none | Business Starter$7/seat/mo | Complex print layouts are better in desktop word processors | ||
| Microsoft 365 | Core feature | none | Business Basic$7/seat/mo | Business Basic has web and mobile apps only · Loop is not in Business Basic | ||
| Confluence | Strong | none | Free$0/seat/mo | Less suited to personal notes than to team documentation | ||
| Microsoft 365 Copilot | Strong | none | Microsoft 365 Copilot Business (add-on)$21/seat/mo | The document tools themselves come from the base Microsoft 365 plan | ||
| Google Gemini | Partial | none | Google AI Pro$19.99/mo | Assistance, not a separate notes app · Business users get this through Workspace instead | ||
| PandaDoc | Workaround | none | Free$0/seat/mounverified | Not meant for internal notes or wikis | ||
| Loom | Workaround | — | none | Business + AI$20/seat/mo | Generated documents need review |
Fit and scores are editorial judgements; prices show their verification status. Methodology
Workflows for this
- Write client proposals with AI and Google Docs instead of PandaDocTurn discovery-call notes into a scoped, priced proposal with a four-step AI prompt sequence, lay it out in a reusable Google Docs template, and collect signatures with Google Docs eSignature (if your Workspace plan includes it) or a DocuSign account you already have. Replaces PandaDoc's writing and template work; not its analytics, CRM sync or payments.easy2–3 hours to build the t…$0 extrauses Claude, Google Workspace
- Run your company wiki in Google Workspace or Microsoft 365 instead of paying for Notion or ConfluenceFor teams of up to about 15 who already pay for Google Workspace or Microsoft 365: move the wiki into a shared drive of Google Docs with a Google Sites front page (or SharePoint/OneNote on Microsoft 365). Includes an information architecture template, a Notion export-and-import checklist, AI prompts for cleanup, and the honest list of what you lose — mainly databases, Notion AI and slick page linking.moderate1–3 days for a typical s…$0 extrauses Google Workspace