Optimisation guide · reviewed 2026-11-02
Do you still need Todoist?
Todoist has a verified paid plan at $5/seat/mo (verified price). Here's which parts of it the tools you already pay for can handle, which parts they can't, and how to switch safely.
Personal check
Select at least one thing you use Todoist for.
Verdict by use
- Manage projects and tasks: Todoist has partial fit. Mapped alternatives: Asana (native fit), Basecamp (native fit), ClickUp (native fit). Test the limits that matter to your work.
Fit labels are editorial judgements; check plan availability before switching.
What could replace each part of Todoist
Best alternatives for each thing it does, before considering what you own.
| Capability | In Todoist | Best alternatives | Already in common tools? |
|---|---|---|---|
| Manage projects and tasks | Partial | No |
When you should keep Todoist
- Natural-language Quick Add and recurring due dates that people rely on daily
- Years of projects, labels and filters set up around one person's routine
- Apps on every platform plus email and calendar integrations
We'd rather you keep paying than switch to something that makes your work worse.
Common questions
- Can ChatGPT replace Todoist?
- No native or strong fit is mapped for these uses. No catalog mapping: Manage projects and tasks. Missing mappings are not proof that a feature is unavailable. These are editorial fit assessments. Check qualifying plans and limitations, and test your own work before switching.
- Can Claude replace Todoist?
- No native or strong fit is mapped for these uses. No catalog mapping: Manage projects and tasks. Missing mappings are not proof that a feature is unavailable. These are editorial fit assessments. Check qualifying plans and limitations, and test your own work before switching.
- Can Google Gemini replace Todoist?
- No native or strong fit is mapped for these uses. No catalog mapping: Manage projects and tasks. Missing mappings are not proof that a feature is unavailable. These are editorial fit assessments. Check qualifying plans and limitations, and test your own work before switching.
- Can Google Workspace replace Todoist?
- No native or strong fit is mapped for these uses. No catalog mapping: Manage projects and tasks. Missing mappings are not proof that a feature is unavailable. These are editorial fit assessments. Check qualifying plans and limitations, and test your own work before switching.
- How should I test a replacement for Todoist?
- List the capabilities you actually use and check their fit and limitations in the tools you will keep. Check the vendor sources, verification dates and plan limits, then test your own work before cancelling; keep business-critical tools. Use your actual bill, subtract extra seats or plan costs, and count each subscription saving only once.
- Will replacing Todoist save money?
- Use your actual bill and subtract any extra costs for the replacement. Overlap alone does not establish savings; check every capability you use and keep business-critical tools.
- What does Todoist cost?
- Pro: $5 per month per seat, billed annually; $7/seat/month if billed month-to-month. This is the lowest monthly-equivalent paid price among verified catalog plans; other prices may be unknown. Verified 2026-10-30.
Todoist prices we used
- Beginner (Free)$0/seat/moVerified· Oct 30, 2026
- Pro$5/seat/moVerified· Oct 30, 2026
- Business$8/seat/moVerified· Oct 30, 2026
Related
Sources & freshness
- Todoist pricing — accessed Oct 30, 2026 · Plans, prices and plan comparison read on the pricing page.
- Todoist help: Team roles and access — accessed Nov 2, 2026 · 'On the free team plan, everyone invited to the team is set as an admin by default, you can only change this by upgrading to Business.' 'The member role is only available on the Business plan.'
- Todoist help: Introduction to teams — accessed Nov 2, 2026 · 'you'll get one free team while on either the Beginner or Pro plans'.
Agents: /api/v1/alternatives?tool=todoist · Markdown