Productivity suites · by Todoist Inc.
Todoist
Todoist organises tasks into projects with due dates, recurring dates, priorities, labels, sub-tasks and reminders, in list, board and (on paid plans) calendar layouts. Beginner is free with 5 personal projects. Pro raises the limits to 300 projects and 150 filter views and adds the calendar layout, task duration, deadlines, custom reminders and Task Assist. Beginner and Pro users can also create one free team, where everyone invited is an admin. Business upgrades a team with the member role, team roles and permissions, team activity logs, up to 500 team projects, 1,000 team members and 1,000 guests, and centralised billing.
- Verified paid plan
- $5/seat/mo
- Free plan
- Yes
- Data portability
- easy
- Last reviewed
- Nov 2, 2026
What you can replace and with what
Shared capability mappings suggest places to test a replacement. Fit is an editorial judgement, not a guarantee.
- Airtable: Manage projects and tasks (strong fit). Check plan availability and limitations before switching.
- Asana: Manage projects and tasks (native fit). Check plan availability and limitations before switching.
- Basecamp: Manage projects and tasks (native fit). Check plan availability and limitations before switching.
- ClickUp: Manage projects and tasks (native fit). Check plan availability and limitations before switching.
- Coda (Superhuman Docs): Manage projects and tasks (partial fit). Check plan availability and limitations before switching.
How to test before cancelling
- List the capabilities you actually use and check their fit and limitations in the tools you will keep.
- Check the vendor sources, verification dates and plan limits, then test your own work before cancelling; keep business-critical tools.
- Use your actual bill, subtract extra seats or plan costs, and count each subscription saving only once.
Checks based on our evidence, coverage and savings methodology. Read the methodology.
Common questions
- Does Todoist have a free plan?
- The catalog lists a free tier for Todoist. Check the plan table and vendor sources for availability and limits.
- Who should keep paying for Todoist?
- Consider keeping it when these needs matter: Natural-language Quick Add and recurring due dates that people rely on daily; Years of projects, labels and filters set up around one person's routine; Apps on every platform plus email and calendar integrations
- How should I test a replacement for Todoist?
- List the capabilities you actually use and check their fit and limitations in the tools you will keep. Check the vendor sources, verification dates and plan limits, then test your own work before cancelling; keep business-critical tools. Use your actual bill, subtract extra seats or plan costs, and count each subscription saving only once.
- Will replacing Todoist save money?
- Use your actual bill and subtract any extra costs for the replacement. Overlap alone does not establish savings; check every capability you use and keep business-critical tools.
- What does Todoist cost?
- Pro: $5 per month per seat, billed annually; $7/seat/month if billed month-to-month. This is the lowest monthly-equivalent paid price among verified catalog plans; other prices may be unknown. Verified 2026-10-30.
- Can Microsoft 365 replace Todoist for Manage projects and tasks?
- Our editorial mapping rates Microsoft 365 as a partial fit for Manage projects and tasks. Basic compared with dedicated project management tools Check the qualifying plan and test your own work; this is not a promise of a full replacement.
Plans & pricing
Prices shown in USD with a Monthly / Yearly toggle ('Save 20%'); Yearly is the default. Business prices are 'plus local tax'. The Business card reads 'Create a team for free, then' the Business price: a free team exists, Business adds team roles and higher team limits. No Enterprise plan is listed on the pricing page.
| Plan | Price (USD) | Highlights | Evidence |
|---|---|---|---|
| Beginner (Free) | $0/seat/mo Free. 5 personal projects, 3 filter views, 1 week activity history, 5 MB file uploads. |
| Verified· Oct 30, 2026Source |
| Pro | $5/seat/mo billed annually · $7/seat/mo if billed monthly · $5/month billed yearly ($60/year); $7/month billed monthly. Individual plan (one person). 300 personal projects, 150 filter views, calendar layout, Task Assist. |
| Verified· Oct 30, 2026Source |
| Business | $8/seat/mo billed annually · $10/seat/mo if billed monthly · $8 per user/month billed yearly ($96/user/year); $10 per user/month billed monthly; plus local tax. Shared team workspace, up to 500 team projects, 1,000 team members and guests. |
| Verified· Oct 30, 2026Source |
What Todoist does
1 capabilities mapped. Click one to compare every tool that does it.
| Capability | Fit | Quality | Ease | Precision | Team | Plans | Watch out for |
|---|---|---|---|---|---|---|---|
| Manage projects and tasks | Partial | — | All plans | No Gantt charts, timelines or task dependencies listed on the pricing page · On the free team plan everyone invited is an admin; the member role, role permissions, team activity logs and Business team limits (up to 500 team projects, 1,000 members, 1,000 guests) need Business |
Fit and scores (1–5) are editorial judgements. How we score
Why people pay for it
- More than 5 personal projects and 3 filter views
- Calendar layout, task duration and custom reminders
- Team roles and permissions (the free team makes everyone an admin), higher team limits and centralised billing on Business
Who should keep paying
The honest case for Todoist. If these matter to you, don't switch.
- Natural-language Quick Add and recurring due dates that people rely on daily
- Years of projects, labels and filters set up around one person's routine
- Apps on every platform plus email and calendar integrations
Risks to know about
- lowmigration complexity
Saved filters, labels and recurring due dates have to be rebuilt in the destination tool.
- lowfunctionality loss
Downgrading to Beginner caps you at 5 personal projects and 3 filter views.
- data portability: easy
Editorial: tasks are simple records (title, due date, project, labels), so they move to most task tools; recurring-date wording and filters need to be recreated.
Overlaps with
Tools that share capabilities with this one — the first place to look for duplicate spend.
Related
Sources & freshness
- Todoist pricing — accessed Oct 30, 2026 · Plans, prices and plan comparison read on the pricing page.
- Todoist help: Team roles and access — accessed Nov 2, 2026 · 'On the free team plan, everyone invited to the team is set as an admin by default, you can only change this by upgrading to Business.' 'The member role is only available on the Business plan.'
- Todoist help: Introduction to teams — accessed Nov 2, 2026 · 'you'll get one free team while on either the Beginner or Pro plans'.