Meetings · by Zoom Communications
Zoom Workplace
Zoom Workplace bundles Zoom Meetings with team chat, whiteboards, clips, docs, mail and calendar, plus the AI Companion features. Basic is free with 40-minute meetings for up to 100 participants. Pro raises meetings to 30 hours, adds 10 GB cloud recording per user and unlimited AI meeting summaries. Business adds 300-participant meetings, SSO and managed domains, and unlimited whiteboards. Enterprise is sales-led and adds a full PBX, webinars and larger meetings. Large Meeting, Cloud Storage, Audio Conferencing and other add-ons are sold separately.
- Verified paid plan
- $14.16/seat/mo
- Free plan
- Yes
- Data portability
- easy
- Last reviewed
- Nov 1, 2026
What you can replace and with what
Shared capability mappings suggest places to test a replacement. Fit is an editorial judgement, not a guarantee.
- Google Workspace: Hold video meetings (native fit); Transcribe and summarise meetings (strong fit). Check plan availability and limitations before switching.
- Microsoft 365: Hold video meetings (native fit); Transcribe and summarise meetings (partial fit). Check plan availability and limitations before switching.
- ChatGPT: Transcribe and summarise meetings (partial fit). Check plan availability and limitations before switching.
- Descript: Transcribe and summarise meetings (partial fit). Check plan availability and limitations before switching.
- Fathom: Transcribe and summarise meetings (native fit). Check plan availability and limitations before switching.
How to test before cancelling
- List the capabilities you actually use and check their fit and limitations in the tools you will keep.
- Check the vendor sources, verification dates and plan limits, then test your own work before cancelling; keep business-critical tools.
- Use your actual bill, subtract extra seats or plan costs, and count each subscription saving only once.
Checks based on our evidence, coverage and savings methodology. Read the methodology.
Common questions
- Does Zoom Workplace have a free plan?
- The catalog lists a free tier for Zoom Workplace. Check the plan table and vendor sources for availability and limits.
- Who should keep paying for Zoom Workplace?
- Consider keeping it when these needs matter: External clients and partners who default to Zoom links; Room systems, phone numbers and webinars set up on Zoom
- How should I test a replacement for Zoom Workplace?
- List the capabilities you actually use and check their fit and limitations in the tools you will keep. Check the vendor sources, verification dates and plan limits, then test your own work before cancelling; keep business-critical tools. Use your actual bill, subtract extra seats or plan costs, and count each subscription saving only once.
- Will replacing Zoom Workplace save money?
- Use your actual bill and subtract any extra costs for the replacement. Overlap alone does not establish savings; check every capability you use and keep business-critical tools.
- What does Zoom Workplace cost?
- Pro: $14.16 per month per seat, billed annually; $16.99/seat/month if billed month-to-month. This is the lowest monthly-equivalent paid price among verified catalog plans; other prices may be unknown. Verified 2026-11-01.
- Can ChatGPT replace Zoom Workplace for Transcribe and summarise meetings?
- Our editorial mapping rates ChatGPT as a partial fit for Transcribe and summarise meetings. Not confirmed on individual plans in this review No automatic calendar-based meeting joining Check the qualifying plan and test your own work; this is not a promise of a full replacement.
Plans & pricing
Annually / Monthly toggle; Annually is the default ('Save up to 16%'). Annual prices are the annual total divided by 12 ($169.90/year Pro, $219.90/year Business in Zoom's plan data). Prices exclude VAT. The page's footnote ('All plans are billed annually as a single upfront charge...') is printed under both toggle states, but the Monthly toggle shows 'billed monthly' prices and the plan data has separate monthly plan codes. Add-ons (Large Meeting, Cloud Storage, AI Productivity Suite, Audio Conferencing and others) are priced separately and not modelled.
| Plan | Price (USD) | Highlights | Evidence |
|---|---|---|---|
| Basic | $0/mo Free: 40 minutes and 100 participants per meeting. |
| Verified· Nov 1, 2026Source |
| Pro | $14.16/seat/mo billed annually · $16.99/seat/mo if billed monthly · $14.16 per user/month billed annually ($169.90 per user/year in Zoom's plan data); $16.99 per user/month billed monthly. Excludes VAT. License count 1-99. |
| Verified· Nov 1, 2026Source |
| Business | $18.33/seat/mo billed annually · $21.99/seat/mo if billed monthly · $18.33 per user/month billed annually ($219.90 per user/year in Zoom's plan data); $21.99 per user/month billed monthly. Excludes VAT. License count 1-250. |
| Verified· Nov 1, 2026Source |
| Enterprise | Not listed No public price; 'Talk to us' / contact sales. License count > 250 in the compare table. |
| Verified· Nov 1, 2026Source |
What Zoom Workplace does
2 capabilities mapped. Click one to compare every tool that does it.
| Capability | Fit | Quality | Ease | Precision | Team | Plans | Watch out for |
|---|---|---|---|---|---|---|---|
| Hold video meetings | Core feature | — | All plans | Free Basic meetings end at 40 minutes · Cloud recording needs Pro or above | |||
| Transcribe and summarise meetings | Strong | — | — | All plans | Only 3 meeting summaries per month on Basic · Works best for meetings held on Zoom |
Fit and scores (1–5) are editorial judgements. How we score
Why people pay for it
- Meetings longer than 40 minutes
- Cloud recording and unlimited AI meeting summaries
- SSO, managed domains and larger meetings on Business
Who should keep paying
The honest case for Zoom Workplace. If these matter to you, don't switch.
- External clients and partners who default to Zoom links
- Room systems, phone numbers and webinars set up on Zoom
Risks to know about
- lowfunctionality loss
Dropping to Basic caps meetings at 40 minutes and removes cloud recording.
- data portability: easy
Editorial: recordings and transcripts download as files; meeting links, rooms and phone numbers must be re-set up elsewhere.
Overlaps with
Tools that share capabilities with this one — the first place to look for duplicate spend.
Related
Sources & freshness
- Zoom Workplace pricing — accessed Nov 1, 2026 · Plans, prices and compare table read on the pricing page 2026-11-01 (Annually and Monthly toggles).
- Zoom Workplace pricing plan data — accessed Nov 1, 2026 · Vendor JSON that fills the zoom.us/pricing plan cards, fetched 2026-11-01; used for the machine cross-check.