Productivity suites · by Smartsheet
Smartsheet
Smartsheet manages projects and processes in sheets with Gantt, table, board and calendar views, formulas, forms, reports and automations. Pro covers 1 to 10 members with unlimited free contributors; Business adds guests, timeline view, workload tracking, admin controls and unlimited automations. Enterprise and Advanced Work Management are sales-led.
- Verified paid plan
- $9/seat/mo
- Free plan
- No
- Data portability
- moderate
- Last reviewed
- Oct 29, 2026
What you can replace and with what
Shared capability mappings suggest places to test a replacement. Fit is an editorial judgement, not a guarantee.
- Airtable: Store structured data in a shared database or spreadsheet (native fit); Collect information with forms and surveys (strong fit); Automate simple app-to-app workflows (strong fit); Manage projects and tasks (strong fit). Check plan availability and limitations before switching.
- Microsoft 365: Store structured data in a shared database or spreadsheet (strong fit); Build dashboards from spreadsheets and data (partial fit); Collect information with forms and surveys (strong fit); Automate simple app-to-app workflows (partial fit). Check plan availability and limitations before switching.
- monday.com: Manage projects and tasks (native fit); Build dashboards from spreadsheets and data (strong fit); Store structured data in a shared database or spreadsheet (strong fit); Collect information with forms and surveys (partial fit). Check plan availability and limitations before switching.
- Notion: Store structured data in a shared database or spreadsheet (strong fit); Manage projects and tasks (strong fit); Collect information with forms and surveys (partial fit); Build dashboards from spreadsheets and data (partial fit). Check plan availability and limitations before switching.
- Asana: Manage projects and tasks (native fit); Build dashboards from spreadsheets and data (strong fit); Collect information with forms and surveys (partial fit); Automate simple app-to-app workflows (partial fit). Check plan availability and limitations before switching.
How to test before cancelling
- List the capabilities you actually use and check their fit and limitations in the tools you will keep.
- Check the vendor sources, verification dates and plan limits, then test your own work before cancelling; keep business-critical tools.
- Use your actual bill, subtract extra seats or plan costs, and count each subscription saving only once.
Checks based on our evidence, coverage and savings methodology. Read the methodology.
Common questions
- Does Smartsheet have a free plan?
- The catalog does not list a free tier for Smartsheet. Check the vendor's current plans before deciding.
- Who should keep paying for Smartsheet?
- Consider keeping it when these needs matter: Sheets, formulas and cross-sheet reports built around a team's processes; Automations and forms feeding those sheets; Dashboards and reports stakeholders already rely on
- How should I test a replacement for Smartsheet?
- List the capabilities you actually use and check their fit and limitations in the tools you will keep. Check the vendor sources, verification dates and plan limits, then test your own work before cancelling; keep business-critical tools. Use your actual bill, subtract extra seats or plan costs, and count each subscription saving only once.
- Will replacing Smartsheet save money?
- Use your actual bill and subtract any extra costs for the replacement. Overlap alone does not establish savings; check every capability you use and keep business-critical tools.
- What does Smartsheet cost?
- Pro: $9 per month per seat, billed annually; $12/seat/month if billed month-to-month. This is the lowest monthly-equivalent paid price among verified catalog plans; other prices may be unknown. Verified 2026-10-29.
- Can Google Workspace replace Smartsheet for Store structured data in a shared database or spreadsheet?
- Our editorial mapping rates Google Workspace as a strong fit for Store structured data in a shared database or spreadsheet. Not a relational database; linked records and per-record permissions need workarounds Check the qualifying plan and test your own work; this is not a promise of a full replacement.
Plans & pricing
Per-member pricing; contributors (and guests on Business) are free. Pro is capped at 10 members and Business needs at least 3. No free plan is listed on the pricing page. Premium add-ons such as Dynamic View and Data Shuttle are priced separately and are not recorded here. Prices read with the currency selector on USD.
| Plan | Price (USD) | Highlights | Evidence |
|---|---|---|---|
| Pro | $9/seat/mo billed annually · $12/seat/mo if billed monthly · $9 per member/month billed yearly; $12 per member/month billed monthly. 1 to 10 members, unlimited free contributors, 250 automations per month. |
| Verified· Oct 29, 2026Source |
| Business | $19/seat/mo billed annually · $24/seat/mo if billed monthly · min 3 seats · $19 per member/month billed yearly; $24 per member/month billed monthly. Minimum 3 members; unlimited free guests and contributors, unlimited automations, 1 TB attachment storage. |
| Verified· Oct 29, 2026Source |
| Enterprise | Not listed Custom pricing for 10+ members; contact sales. |
| Verified· Oct 29, 2026Source |
| Advanced Work Management | Not listed Custom pricing; contact sales. |
| Verified· Oct 29, 2026Source |
What Smartsheet does
5 capabilities mapped. Click one to compare every tool that does it.
| Capability | Fit | Quality | Ease | Precision | Team | Plans | Watch out for |
|---|---|---|---|---|---|---|---|
| Manage projects and tasks | Core feature | — | All plans | Pro is capped at 10 members · No free plan listed | |||
| Store structured data in a shared database or spreadsheet | Strong | — | — | All plans | Built for work tracking rather than general-purpose analysis | ||
| Automate simple app-to-app workflows | Partial | — | — | All plans | 250 automations per month on Pro · Not a general app-to-app automation platform | ||
| Collect information with forms and surveys | Partial | — | — | All plans | Intake forms, not a full survey tool | ||
| Build dashboards from spreadsheets and data | Partial | — | — | All plans | Portfolio-level views need Enterprise |
Fit and scores (1–5) are editorial judgements. How we score
Why people pay for it
- Gantt, table, board and calendar views on shared sheets
- Unlimited automations and admin controls on Business
- Portfolios, SSO and Control Center on higher plans
Who should keep paying
The honest case for Smartsheet. If these matter to you, don't switch.
- Sheets, formulas and cross-sheet reports built around a team's processes
- Automations and forms feeding those sheets
- Dashboards and reports stakeholders already rely on
Risks to know about
- mediumfunctionality loss
Moving from Business to Pro caps the team at 10 members and 250 automations per month and removes guests, timeline view and workload tracking.
- mediumvendor lock in
Cross-sheet formulas, reports and automations tie processes to Smartsheet.
- data portability: moderate
Editorial: sheet data exports easily, but formulas, cross-sheet references, automations and reports must be rebuilt elsewhere.
Overlaps with
Tools that share capabilities with this one — the first place to look for duplicate spend.
Related
Sources & freshness
- Smartsheet pricing — accessed Oct 29, 2026 · Plans and prices read on the pricing page (USD) with Monthly pricing and Yearly pricing.