A smaller software stack for agencies

Shared capability mappings are a place to investigate. They do not mean equivalent features or availability on every plan.

• Canva

  • Adobe Creative Cloud: Edit and retouch photos, Design print collateral (menus, flyers, posters), Edit videos, Create YouTube thumbnails, Design social media graphics, Generate images from text, Manage design and media assets, Collaborate on designs in real time, Maintain brand templates and brand kits.
  • ChatGPT: Generate images from text, Create YouTube thumbnails, Design social media graphics, Create presentation decks.
  • Google Gemini: Generate images from text, Create YouTube thumbnails, Design social media graphics.

  Reason to keep it: Brand kits plus locked brand templates let a whole team produce on-brand work without a designer

  Check Canva replacement limits

• Jasper

  • ChatGPT: General-purpose AI assistant, Write marketing and business copy, Generate images from text, Research a topic on the web with citations, Run AI agents that complete multi-step tasks.
  • Claude: General-purpose AI assistant, Write marketing and business copy, Research a topic on the web with citations, Run AI agents that complete multi-step tasks, Generate images from text.
  • Google Gemini: General-purpose AI assistant, Write marketing and business copy, Generate images from text, Research a topic on the web with citations, Run AI agents that complete multi-step tasks.

  Reason to keep it: Stored brand voices, audiences and knowledge assets save setup time in every request

  Check Jasper replacement limits

• Loom

  • Microsoft 365: Write documents and notes, Transcribe and summarise meetings, Run an internal knowledge base / wiki, Edit videos.
  • Google Workspace: Write documents and notes, Transcribe and summarise meetings, Run an internal knowledge base / wiki.
  • Microsoft 365 Copilot: Write documents and notes, Transcribe and summarise meetings.

  Reason to keep it: Record-and-share link in seconds with no editing step

  Check Loom replacement limits

• Typeform

  • Asana: Collect information with forms and surveys.
  • Google Workspace: Collect information with forms and surveys.
  • Microsoft 365: Collect information with forms and surveys.

  Reason to keep it: Forms already embedded on websites and shared by link

  Check Typeform replacement limits

• Webflow

  • Adobe Creative Cloud: Manage design and media assets, Collaborate on designs in real time.
  • Google Workspace: Build a business website.

  Reason to keep it: Design control close to hand-coding with a visual editor

  Check Webflow replacement limits

• Zapier

  • Google Workspace: Store structured data in a shared database or spreadsheet, Collect information with forms and surveys, Automate simple app-to-app workflows.
  • Microsoft 365: Store structured data in a shared database or spreadsheet, Collect information with forms and surveys, Automate simple app-to-app workflows.
  • monday.com: Store structured data in a shared database or spreadsheet, Collect information with forms and surveys, Automate simple app-to-app workflows.

  Reason to keep it: A 9,000+-app integration catalogue; niche SaaS apps often have a Zapier connector before they have one anywhere else.

  Check Zapier replacement limits

• HubSpot Sales Hub

  • Asana: Collect information with forms and surveys, Automate simple app-to-app workflows.
  • Google Workspace: Collect information with forms and surveys, Automate simple app-to-app workflows.
  • Microsoft 365: Collect information with forms and surveys, Automate simple app-to-app workflows.

  Reason to keep it: One shared contact timeline across marketing, sales and service if the company also uses other HubSpot hubs.

  Check HubSpot Sales Hub replacement limits

• Calendly

  • No assistant or suite overlap is mapped yet.

  Reason to keep it: Booking links already shared with clients and embedded on websites

  Check Calendly replacement limits

Illustrative selection, not measured spending: the first 5 tools above with a verified recurring paid price. We select each tool's lowest recorded eligible cost for one user, respecting seat minimums. The table shows listed USD prices per unit and billing period, not savings or a complete quote.

Annual prices require an annual commitment. Taxes, add-ons and usage charges are excluded. Review plan limits on each tool profile. The audit starts with these plans and their mapped core jobs; edit them to match your actual work and add the other tools you own.

• Build and host a small business website with AI coding tools instead of Webflow, Squarespace or Wix

  Not a fit for: Teams where non-technical marketers publish pages or blog posts weekly and expect a visual editor

  Editorial

• Extract invoice data with AI into Google Sheets, with validation and human approval

  Not a fit for: Hundreds or thousands of invoices a month, multi-entity AP, or three-way PO matching — dedicated AP automation is built for this

  Editorial

• Draft routine marketing copy with an assistant you already have

  Not a fit for: Teams relying on shared Jasper brand voices, campaign assets or connected marketing workflows

  Editorial

• How to cancel a software subscription without breaking anything
• Calendly vs Cal.com: scheduling pricing compared
• Calendly or Google Calendar appointment schedules?

Workflows and guides are ranked by how many tools from this list they reference; ties use alphabetical slugs.