Automation · by Zapier
Zapier
Zapier connects apps with 'Zaps': a trigger in one app starts actions in others. The Free plan allows two-step Zaps. Pro adds multi-step Zaps, premium apps, Paths (branching), webhooks and AI steps. Team adds shared Zaps, shared connections, SAML SSO and up to 25 users. Zapier also bundles Tables, Forms, Canvas and AI Agents. Billing is by tasks: each successful action counts as a task, while triggers, filters, Formatter and Paths do not.
- Paid plans from
- $19.99/mo
- Free plan
- Yes
- Data portability
- hard
- Last reviewed
- Oct 13, 2026
Plans & pricing
Usage-based within each plan: price rises with the monthly task tier. A task is one successful action; triggers, filters, Formatter, Paths, Tables and Forms steps do not count. Some actions cost more (e.g. a Zapier MCP tool call is 2 tasks; AI steps priced by model tier). With pay-per-task on, overage is billed at 1.25x the base task rate (annual) or 2.5x (monthly), capped at 3x your task subscription. Agent activity is a separate allowance.
| Plan | Price (USD) | Highlights | Evidence |
|---|---|---|---|
| Free | $0/mo |
| Verified· Oct 13, 2026Source |
| Pro | $19.99/mo billed annually · Entry tier with 750 tasks/month. $29.99/month on monthly billing. Higher task tiers cost more. |
| Verified· Oct 13, 2026Source |
| Team | $69/mo billed annually · Entry tier with 2,000 tasks/month, up to 25 users. $103.50/month on monthly billing. |
| Verified· Oct 13, 2026Source |
| Enterprise | Not listed Custom pricing through sales; annual task limits. |
| Verified· Oct 13, 2026Source |
What Zapier does
5 capabilities mapped. Click one to compare every tool that does it.
| Capability | Fit | Quality | Ease | Precision | Team | Plans | Watch out for |
|---|---|---|---|---|---|---|---|
| Automate simple app-to-app workflows | Core feature | All plans | Costs climb quickly with task volume · Free plan: 100 tasks and two-step Zaps only | ||||
| Run multi-step, high-volume automations | Strong | — | Pro, Team, Enterprise | Loops and complex data handling are clumsier than in Make or n8n · High volumes are expensive per task | |||
| Run AI agents that complete multi-step tasks | Partial | — | — | All plans | Agent activity is metered separately from tasks · Premium agent features are add-ons | ||
| Store structured data in a shared database or spreadsheet | Partial | — | — | All plans | Not a full database or spreadsheet replacement | ||
| Collect information with forms and surveys | Partial | — | — | All plans | Basic compared with dedicated form tools |
Fit and scores (1–5) are editorial judgements. How we score
Why people pay for it
- The largest integration catalogue (the pricing page cites 9,000+ apps).
- Non-technical staff can build automations without code.
- Hosted and maintained: no servers, updates or monitoring to run.
- Multi-step Zaps with branching, webhooks and AI steps on paid plans.
- Team features such as shared Zaps, shared app connections and SSO.
Reasons to keep paying
The honest case for Zapier. If these matter to you, don't switch.
- A 9,000+-app integration catalogue; niche SaaS apps often have a Zapier connector before they have one anywhere else.
- Reliability without self-hosting: Zapier runs, retries and monitors the automations for you.
- Ease of use for non-technical teams, so automations are not bottlenecked on engineers.
- Dozens or hundreds of existing Zaps that would each need rebuilding and re-testing elsewhere.
Risks to know about
- mediumvendor lock in
Automations are defined in Zapier's proprietary format.
- mediummigration complexity
Moving many Zaps means rebuilding and testing each one, and some apps may lack connectors elsewhere.
- mediumsensitive data
Data passes through Zapier's cloud and is stored in task history; check retention settings for sensitive data.
- lowreliability
When the task limit is reached without pay-per-task, Zaps stop until the next cycle.
- data portability: hard
Zaps cannot be exported into another automation platform; each must be rebuilt and re-tested. Tables data can be exported.
Workflows that replace Zapier
- Extract invoice data with AI into Google Sheets, with validation and human approvalFor low invoice volumes: use Gemini in Google Workspace or ChatGPT file upload with a strict extraction prompt (no-code), or an n8n flow from Gmail to an LLM to Sheets (automated). Either way, totals and duplicates are checked by rules, and a human approves every invoice before payment.moderatePath A: 1–2 hours. Path…+$5/mouses Google Workspace
- Move simple and medium Zaps to n8n (self-hosted or n8n Cloud)Inventory your Zaps, stand up n8n Community Edition on a small VPS with Docker Compose (or use n8n Cloud), migrate lowest-risk Zaps first, parallel-run each one, and only then cancel. You trade a per-task bill for owning uptime, patching and backups.advanced1 day for the server and…+$14.4/mouses n8n
Overlaps with
Tools that share capabilities with this one — the first place to look for duplicate spend.
Sources & freshness
- Zapier pricing — accessed Oct 13, 2026