Comparison · 6 shared capabilities
Confluence vs Google Workspace
They overlap on 6 things. Confluence is stronger at 1 of them, Google Workspace at 3, and they're roughly equal on 2. If you pay for both, check whether you use the parts that don't overlap.
Confluence
Atlassian's team wiki for documentation, specs and internal knowledge, tightly linked to Jira.
From $5.42/seat/mo Verified
Google Workspace
Google's business suite (Gmail, Drive, Docs, Sheets, Slides, Meet and more) with Gemini AI now bundled into the plans.
From $7/seat/mo Verified
Capability by capability
| Capability | Confluence | Google Workspace |
|---|---|---|
| Ask questions across company documents | PartialUsage limited by monthly Rovo credits per user | PartialMostly limited to Google content |
| Automate simple app-to-app workflows | PartialFree plan has 50 automation steps per month in total | PartialConnectors outside Google apps are limited |
| General-purpose AI assistant | PartialCredit allowance (25 per user/month on Standard) can run out | StrongBusiness Starter has basic access only |
| Run an internal knowledge base / wiki | Core featureEditor feels heavier than newer note tools | PartialNo page verification, structured spaces or wiki-style navigation |
| Store structured data in a shared database or spreadsheet | PartialFar less mature than Airtable or Notion databases | StrongNot a relational database; linked records and per-record permissions need workarounds |
| Write documents and notes | StrongLess suited to personal notes than to team documentation | Core featureComplex print layouts are better in desktop word processors |
| Manage projects and tasks | WorkaroundNo real task management without Jira | — |
| Collect information with forms and surveys | — | StrongLimited visual branding and advanced logic compared with Typeform-style tools |
| Analyse data and spreadsheets | — | StrongGemini in Sheets needs Business Standard or above |
| Build dashboards from spreadsheets and data | — | PartialNo dedicated dashboard builder inside Workspace itself |
| Create presentation decks | — | StrongFewer design and animation options than PowerPoint or Keynote |
| Hold video meetings | — | Core featureNo recording on Business Starter |
| Transcribe and summarise meetings | — | StrongNot available on Business Starter |
| Write marketing and business copy | — | PartialGemini in Docs not on Business Starter |
| Proofread and improve writing | — | PartialOnly inside Google apps; does not follow you across other sites and apps |
| Build a business website | — | PartialLimited design control |
| Build internal tools and lightweight apps | — | PartialAdvanced AppSheet features may need a separate AppSheet licence |
| Collect legally binding e-signatures | — | PartialNot on Business Starter |
Choose Confluence if…
- • you need strong run an internal knowledge base / wiki
- • you rely on manage projects and tasks (the other doesn't do it)
- • Jira-Confluence linking (issue macros, requirement pages) is hard to reproduce elsewhere
- • Large documentation trees with macros and permissions are costly to migrate
Choose Google Workspace if…
- • you need strong write documents and notes
- • you need strong general-purpose ai assistant
- • you need strong store structured data in a shared database or spreadsheet
- • you rely on collect information with forms and surveys (the other doesn't do it)
- • you rely on analyse data and spreadsheets (the other doesn't do it)
- • you rely on build dashboards from spreadsheets and data (the other doesn't do it)
- • you rely on create presentation decks (the other doesn't do it)
- • Email on your domain, calendars and shared drives are core infrastructure that is risky to move
- • Real-time co-editing in Docs and Sheets remains best-in-class
Switch between them
Fit levels are editorial judgements based on each product's documented features. See each tool page for sources and verification dates.