Comparison · 7 shared capabilities
Confluence vs Microsoft 365
They overlap on 7 things. Confluence is stronger at 1 of them, Microsoft 365 at 4, and they're roughly equal on 2. If you pay for both, check whether you use the parts that don't overlap.
Confluence
Atlassian's team wiki for documentation, specs and internal knowledge, tightly linked to Jira.
From $5.42/seat/mo Verified
Microsoft 365
Microsoft's business suite of Word, Excel, PowerPoint, Outlook, Teams, SharePoint and OneDrive, with Copilot Chat included.
From $7/seat/mo Verified
Capability by capability
| Capability | Confluence | Microsoft 365 |
|---|---|---|
| Ask questions across company documents | PartialUsage limited by monthly Rovo credits per user | PartialAI answers grounded in work data need Microsoft 365 Copilot |
| Automate simple app-to-app workflows | PartialFree plan has 50 automation steps per month in total | PartialPremium connectors and advanced flows need separate Power Automate licences |
| General-purpose AI assistant | PartialCredit allowance (25 per user/month on Standard) can run out | StrongCopilot Chat is web-grounded; grounding in your emails and files and Copilot inside Word/Excel/PowerPoint need Microsoft 365 Copilot (add-on) |
| Manage projects and tasks | WorkaroundNo real task management without Jira | PartialBasic compared with dedicated project management tools |
| Run an internal knowledge base / wiki | Core featureEditor feels heavier than newer note tools | PartialSharePoint is powerful but hard for non-experts to structure well |
| Store structured data in a shared database or spreadsheet | PartialFar less mature than Airtable or Notion databases | StrongLists is simpler than Airtable for relational data |
| Write documents and notes | StrongLess suited to personal notes than to team documentation | Core featureBusiness Basic has web and mobile apps only |
| Analyse data and spreadsheets | — | StrongDesktop Excel (best for analysis) needs Business Standard or above |
| Build dashboards from spreadsheets and data | — | PartialPower BI is sold separately |
| Collect information with forms and surveys | — | StrongLimited branding and advanced survey logic |
| Create presentation decks | — | Core featureFull desktop PowerPoint needs Business Standard or above |
| Hold video meetings | — | Core featureNot included in 'no Teams' versions or Apps for business |
| Transcribe and summarise meetings | — | PartialAI meeting summaries and recaps need the paid Copilot add-on |
| Write marketing and business copy | — | PartialIn-app drafting in Word and Outlook needs the Copilot add-on |
| Proofread and improve writing | — | PartialOnly inside Microsoft apps |
| Build internal tools and lightweight apps | — | PartialPremium connectors need separate Power Apps licences |
| Edit videos | — | PartialSimple edits only |
Choose Confluence if…
- • you need strong run an internal knowledge base / wiki
- • Jira-Confluence linking (issue macros, requirement pages) is hard to reproduce elsewhere
- • Large documentation trees with macros and permissions are costly to migrate
Choose Microsoft 365 if…
- • you need strong write documents and notes
- • you need strong general-purpose ai assistant
- • you need strong store structured data in a shared database or spreadsheet
- • you need strong manage projects and tasks
- • you rely on analyse data and spreadsheets (the other doesn't do it)
- • you rely on build dashboards from spreadsheets and data (the other doesn't do it)
- • you rely on collect information with forms and surveys (the other doesn't do it)
- • you rely on create presentation decks (the other doesn't do it)
- • Complex Excel models, macros and PowerPoint templates rely on desktop Office
- • Exchange email, calendars and Teams history are core infrastructure
Switch between them
Fit levels are editorial judgements based on each product's documented features. See each tool page for sources and verification dates.