Comparison · 5 shared capabilities
Asana vs Microsoft 365
They overlap on 5 things. Asana is stronger at 2 of them, Microsoft 365 at 2, and they're roughly equal on 1. If you pay for both, check whether you use the parts that don't overlap.
Asana
Work management for teams: projects, tasks, timelines and reporting, priced per user.
From $10.99/seat/mo Verified
Microsoft 365
Microsoft's business suite of Word, Excel, PowerPoint, Outlook, Teams, SharePoint and OneDrive, with Copilot Chat included.
From $7/seat/mo Verified
Capability by capability
| Capability | Asana | Microsoft 365 |
|---|---|---|
| Automate simple app-to-app workflows | PartialMainly in-app automations, not a general app-to-app automation platform | PartialPremium connectors and advanced flows need separate Power Automate licences |
| Build dashboards from spreadsheets and data | StrongReports cover Asana data, not arbitrary spreadsheets | PartialPower BI is sold separately |
| Collect information with forms and surveys | PartialIntake forms, not a full survey tool | StrongLimited branding and advanced survey logic |
| General-purpose AI assistant | PartialScoped to work in Asana; usage beyond included amounts is billed | StrongCopilot Chat is web-grounded; grounding in your emails and files and Copilot inside Word/Excel/PowerPoint need Microsoft 365 Copilot (add-on) |
| Manage projects and tasks | Core featureTimeline, dashboards and automations need Starter | PartialBasic compared with dedicated project management tools |
| Write documents and notes | — | Core featureBusiness Basic has web and mobile apps only |
| Store structured data in a shared database or spreadsheet | — | StrongLists is simpler than Airtable for relational data |
| Analyse data and spreadsheets | — | StrongDesktop Excel (best for analysis) needs Business Standard or above |
| Create presentation decks | — | Core featureFull desktop PowerPoint needs Business Standard or above |
| Hold video meetings | — | Core featureNot included in 'no Teams' versions or Apps for business |
| Transcribe and summarise meetings | — | PartialAI meeting summaries and recaps need the paid Copilot add-on |
| Write marketing and business copy | — | PartialIn-app drafting in Word and Outlook needs the Copilot add-on |
| Proofread and improve writing | — | PartialOnly inside Microsoft apps |
| Run an internal knowledge base / wiki | — | PartialSharePoint is powerful but hard for non-experts to structure well |
| Ask questions across company documents | — | PartialAI answers grounded in work data need Microsoft 365 Copilot |
| Build internal tools and lightweight apps | — | PartialPremium connectors need separate Power Apps licences |
| Edit videos | — | PartialSimple edits only |
Choose Asana if…
- • you need strong manage projects and tasks
- • you need strong build dashboards from spreadsheets and data
- • Project history, templates and rules built up over time
- • Integrations and intake forms wired into other tools
Choose Microsoft 365 if…
- • you need strong collect information with forms and surveys
- • you need strong general-purpose ai assistant
- • you rely on write documents and notes (the other doesn't do it)
- • you rely on store structured data in a shared database or spreadsheet (the other doesn't do it)
- • you rely on analyse data and spreadsheets (the other doesn't do it)
- • you rely on create presentation decks (the other doesn't do it)
- • Complex Excel models, macros and PowerPoint templates rely on desktop Office
- • Exchange email, calendars and Teams history are core infrastructure
Related
Fit levels are editorial judgements based on each product's documented features. See each tool page for sources and verification dates.